Procurement Coordinator

Responsibilities Coordinate the complete procurement process with the procurement teamLiaison with managers on purchasing requirementsPrepare requisitions descriptions of items required and ensure purchase requisitions are properly authorizedSolicit competitive quotations prices or tenders for technical or complex purchasing requirementsNegotiate purchase of high dollar volume items and special project materialsCompare prices received and approving or recommending placement of ordersAnalyse and evaluate technical or complex proposals and selecting best vendor to supply items meeting all requirementsInterview sales and manufacturing representatives to obtain information on commodities and pricesResponsible for the preparation of procurement documents which includes but not limited to RFQ preparation bid clarifications commercial bid evaluation and purchase requisition and if applicable prepare the purchase order on client s behalf Prepare supporting documents i e sole source documents request of approval etc Negotiate claims with suppliersAdministration and monitoring of shop expediting assignments Preparation and processing of project expediting file closeouts Coordinate shop visits for direct participation to verify status updates Work closely with document control to coordinate the exchange of vendor drawings and documentsExpedite the exchange of schedules drawings and documents between homeoffice and suppliers Communicate equipment material delays and schedule conflicts with project team Followup with the supplier to determine schedule restoration plans and corrective actions to ensure delivery performance and or monitor activities during product manufacturing shipmentCollaborate with relevant key working relationships such as client procurement representatives and vendors to ensure all procurement activities have been addressed and covered off Manage deadlines and ensure appropriate communication is provided to relevant parties when schedule conflicts ariseExpected to work with all levels of the organization in a cohesive and respectful mannerResponsible for large complex mechanical packages and large fabrication packages may be the expediting lead on small to midsize projects Manage the purchase of bulks material management responsible for preparing bill of material material reconciliation managing and tracking of shipped bulk materials Conduct meetings with vendors of complex packages on weekly or biweekly basis Arrange third party inspectors request bids and coordinate with inspectors to provide required PO documentation