Procurement Officer

Job Purpose To purchase goods and services of the right quality quantity price and source within predefined timelines to best meet the requirements of internal customers within EGA and or its subsidiaries Key Accountabilities Policies Processes and Procedures Complies with approved departmental policies processes procedures and provides instructions to subordinates and monitor their adherence so that work is carried out in a compliant and controlled manner Procurement Activities Analyzes and evaluates purchase requisitions to ensure completeness of Purchasing Contract Management Department Executes requisitions of internal customers in a timely manner to ensure their satisfaction Maintains an accurate reliable contractor supplier data base to identify sources and make sound contractors suppliers selection decisions Updates internal customers on new goods and services introduced in the market that can meet their requirements Negotiates best possible deals with selected contractors suppliers in terms of price and delivery to reduce the risk of unexpected or adverse consequences Evaluates the performance of contractors suppliers based on received VS requested quantity quality and time parameters Carries out independent procurement activities source selection tender preparation technical and commercial evaluation of bids purchase order contract placement etc and ensures cost effective and timely delivery of products services in the correct specification meeting the quality technical and environmental requirements of the plant Approves Purchase Orders Contracts as per the Level of Authority mentioned in EGA Delegation of Authority DOA Conducts Annual vendor audits as per the agreed schedule Vendor relations Negotiates best possible deals with selected vendors in terms of price and delivery to reduce the risk of unexpected or adverse consequences Evaluates the performance of vendors in terms with quantity quality and time received compared with quantity quality and time ordered Continuous Improvement Ensures cost effectiveness to meet cost saving targets set by the Department Identifies and implements continuous improvement opportunities within the Supply Chain process Requisitions Analyses and evaluates purchase requisitions to ensure completeness Executes requisitions of internal customers in a timely manner to their satisfaction Vendor Data Maintains a reliable vendor data base to identify sources to enable sound vendor selection decisions Contract Development Supports and contributes to ensure required approvals are obtained from all parties prior to EGA awarding a contract to ensure proper governance of Contracts policies and procedures Provides assistance to direct supervisor and to the procurement section in General Materials during the tender evaluation process by providing contract advice and support to facilitate the final selection of suppliers Internal Customer Updates Updates internal customers on new goods and services introduced in the market that can meet their requirements Contract Issuance Assists in preparing the contracts in line with the defined scope of work and specifications in order to protect EGA s interests and ensure that contractors adhere to the specified terms and conditions timelines and quality standards Negotiations Assists the Purchasing Contract Management Department in the negotiations with the suppliers on the price and payment terms in order to obtain the materials at the best price and at favourable contract terms Safety Quality and Environment Complies with EHS policies procedures and controls to ensure a healthy and safe work environment Qualification Skills Minimum Qualifications Bachelor s degree preferably in Supply Chain Material Management or any related specialisation Minimum Experience 2 years relevant experience in contracts function in a similar industry Skills Good knowledge of the aluminium smelting industry Strong knowledge of standard contract terms of conditions etc Good negotiation and interpersonal skills Excellent verbal and written communication skills You will be redirected to the company website to apply for this position