MCV Assistant Procurement Manager

Major Activities / Deliverables

• Selection of suppliers and recommending them based on quotations received.
• Evaluation of new supplier accounts
• Analysis of data and preparing strategy.
• Strategy Implementation-with line manager consultation
• Liaising with other BUs -with line manager consultation
• Purchases of high value capex (new vessels, major projects etc) -with line manager consultation
• Development and review of procurement standards and procedures -with line manager consultation
• Recruitment of manpower for department -with line manager consultation
• Handle all major Capex purchases including new vessel purchase, special projects purchase etc for the BUs responsible and create POs following the procurement process.
• Lead the procurement process for bunkering (marine fuel) requirements across the group, ensuring adherence to the established bunker procurement process, including tendering, approvals, and documentation.
• Track global fuel price trends and market intelligence to support informed decision-making and cost optimization in bunker procurement.
• Ensure compliance with international marine fuel regulations (., IMO 2020) and coordinate with technical teams for fuel compatibility and specifications.
• Negotiate and Establish frame agreements and contracts with key suppliers (including bunker supply) to achieve cost savings, quality and delivery reliability with process improvement.
• Regularly review all open Requisitions, purchase orders with the team and ensure closing of same as per the KPI requirements.
• Discuss day-to-day challenges with all stakeholders to ensure smooth functioning of procurement and operations.
• Take initiatives and liaise with respective stakeholders to resolve any issues relating to the processing of POs and supplier payments.
• Support all types of reporting needs to measure the procurement performance.
• Adherence to Procurement Procedures.
• Implementation of Action plan agreed with BUs.
• Process improvement implemented.
• Evaluate and consult with line manager that procurement procedures are compatible with and support Company and Business Unit requirements.
• Ensure that all purchases are concluded in accordance with purchasing procedures.
• Monitor procurement procedures / systems on an ongoing basis to ensure continuous improvement.
• Procure selected Goods / Services as required by Complexity / Level of Price and act as buyer relief for Department as required. Maintain the standard templates terms and conditions for each category of the procurement activities.
• Monitor order expedition as and when required.
• Ensure that optimal legal approach is used to facilitate / expedite import / export deliveries.
• Develop understanding and constantly review import / export requirements of countries of operations.
• Minimal delays on processing of purchase orders and delivery of goods
• Minimal delays in import / export and delivery of goods
• Evidence of audits of agents if required