Office Receptionist and Admin Assistant

JOB SUMMARY The Receptionist Administrative Assistant acts as the first point of contact for visitors and callers while providing administrative IT and clerical support This role ensures smooth daytoday operations by handling communications managing documents supporting staff and maintaining office organization RESPONSIBILITIES Front Desk Responsibilities Greet and assist visitors ensuring they are directed to the appropriate staff member Answer screen and transfer phone calls professionally and efficiently Manage incoming documents packages and courier deliveries Maintain organization in the reception area Monitor and ensure adequate office supply levels initiating orders when needed Administrative and Clerical Support Perform tasks such as printing scanning filing and recordkeeping Assist in preparing timesheets and other administrative reports Support the accounting and procurement departments Log and track delivery notes ensuring they match corresponding tax invoices Assist the Document Controller by organizing and filing projectrelated documents including MIRs WIRs and drawings Help tendering teams by stamping and preparing documents for submission Install software and configure laptops for new employees Update the fixed asset register for newly issued laptops QUALIFICATIONS Bachelor s degree in business administration Minimum of 3 years of experience in an administrative or clerical role Proficiency in using office equipment such as telephones printers and scanners Proficiency in Microsoft office Word Excel Basic knowledge of IT systems is preferred Fluency in English is a must SKILLS ABILITIES Professional courteous and approachable demeanor Excellent verbal and written communication skills Strong organizational and multitasking abilities Ability to manage time effectively and prioritize tasks High attention to detail especially when handling documents and records