We are looking for a sharp, proactive, and highly trusted Executive Assistant to support our CEO. This is not just a typical assistant role — we’re searching for someone with the intuition, efficiency, and confidence to anticipate needs, manage complex schedules, handle sensitive information, and act as a key strategic partner.
Think Donna from Suits — someone who’s always five steps ahead, knows when to step in and when to step back, and can balance professionalism with approachability.
Key Responsibilities :
- Manage the CEO’s calendar, prioritize meetings, and handle all scheduling with speed and precision.
- Coordinate travel arrangements and prepare detailed itineraries.
- Act as the primary gatekeeper and point of contact for internal and external stakeholders.
- Prepare, proofread, and organize documents, presentations, and reports.
- Assist in decision-making by gathering information, preparing briefs, and following up on key action items.
- Handle confidential information with absolute discretion and integrity.
- Anticipate the CEO’s needs and proactively solve problems before they arise.
- Support personal tasks as required, including event planning and occasional errands.
- Work closely with leadership teams and support cross-functional projects.
Ideal Candidate :
5+ years of experience as a Personal or Executive Assistant to senior leadership, ideally supporting CEOs or high-level executives.Highly organized, detail-oriented, and able to multitask in a fast-paced environment.Strong emotional intelligence, excellent communication skills, and impeccable judgment.Discreet, trustworthy, and capable of handling sensitive and confidential information.Proactive, resourceful, and solution-driven — you don’t wait to be asked, you anticipate.Tech-savvy and confident using modern tools (MS Office, Google Suite, calendar apps, travel platforms).Professional, polished, and always composed — no matter the pressure.J-18808-Ljbffr