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UAE national_ Personal Assistant | Corporate Services | Financial Services & Transformation

UAE national_ Personal Assistant | Corporate Services | Financial Services & Transformation

Al-FuttaimDubai
9 منذ أيام
الوصف الوظيفي

Job Requisition ID :   170348

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role :

We are seeking a highly organized and detail-oriented Personal Assistant (PA) to provide comprehensive support to our senior leaders. The ideal candidate will possess exceptional organizational skills, be comfortable in a fast-paced senior management environment and demonstrate a high level of professionalism. This role requires managing multiple tasks efficiently while maintaining a positive and proactive attitude

What you will do : Agenda Management

  • Coordinate and manage the daily schedules of multiple senior leaders with precision.
  • Organize and schedule meetings, appointments, and events, ensuring smooth day-to-day operations.
  • Prepare senior leaders for meetings, providing all necessary materials and information

Correspondence Handling :

  • Manage incoming and outgoing communications, including emails, phone calls, and letters.
  • Draft, review, and edit correspondence, reports, and presentations with a keen eye for detail.
  • Prioritize and respond to urgent communications promptly and efficiently
  • Administrative Support :

  • Create high-quality documents, reports, and presentations using Microsoft Word and PowerPoint.
  • Handle travel arrangements, including booking flights, accommodations, and transportation, ensuring seamless travel experiences.
  • Support the team with onboarding new employees, including preparing orientation materials and coordinating initial training sessions.
  • Manage office supplies and equipment, ensuring the office environment is organized and well-stocked
  • Confidentiality and Professionalism :

  • Handle sensitive information with the highest level of confidentiality and discretion.
  • Maintain a professional and courteous demeanor in all interactions with internal and external stakeholders
  • Required skills to be successful :

  • Proven experience as a Personal Assistant or in a similar role, preferably supporting senior leaders in a corporate or ambassy environment.
  • Exceptional organizational and time-management skills, with the ability to multitask effectively.
  • Outstanding proficiency in Microsoft Office, particularly Word and PowerPoint.
  • Excellent written and verbal communication skills in English; native English speaker is an advantage.
  • Strong attention to detail and accuracy, ensuring high-quality work.
  • Ability to maintain a positive attitude and work well under pressure.
  • Familiarity and comfort with senior management environments.
  • High level of integrity and ability to handle confidential information discreetly.
  • Flexibility and adaptability to changing priorities and demands.
  • About the Team :

    You will be reporting to Group Head of Financial Services Transformation and Development

    What equips you for the role :

  • Bachelor’s degree or equivalent work experience.
  • Minimum of 3 years of experience in a similar role.
  • We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

    إنشاء تنبيه وظيفي لهذا البحث

    Personal Assistant • Dubai