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Office Administrator | Commodity Trading

Office Administrator | Commodity Trading

Imperium Commodity SearchDubai
18 منذ أيام
الوصف الوظيفي

Title : Office Administrator (Commodity Trading)

Salary : To 10K AED Per Month

Location : Dubai

Imperium Commodity Search is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Office Administrator who will also manage data entry and documentation tasks.

The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.

You will be carrying out the following :

Office Administration :

  • Oversee general office operations and ensure the office environment is well-organized.
  • Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
  • Schedule meetings, manage calendars, and support internal communication among departments.
  • Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
  • Assist senior management with administrative tasks.

Data Entry & MIS Management :

  • Enter and update data accurately in the Management Information System (MIS) and other company databases.
  • Maintain and update records for transactions, customer data, and documentation statuses.
  • Generate reports as required for various teams, ensuring data accuracy and completeness.
  • Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.

    • Documentation & Record Keeping :

  • Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
  • Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
  • Track the status of documents, ensure proper archiving, and adhere to document retention policies.

    • Communication & Coordination :

  • Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
  • Communicate with internal teams to align on documentation requirements and deadlines.

    • Other Duties :

  • Assist with basic tasks, such as invoice management and expense tracking.
  • Support ad-hoc projects and tasks assigned by management to enhance office operations.

    • We would love to speak to you if you have :

  • Diploma or Bachelor’s degree.
  • Proven experience in an administrative role, preferably with data entry and documentation experience.
  • Strong attention to detail, organizational, and multitasking skills.
  • Familiarity with Microsoft Office Suite and data management software.
  • Experience of Commodity Trading Operations
  • Good communication skills and the ability to work independently.
  • Fluency in English and Russian
  • Exceptionally professional and polished appearance.
  • Valid driver’s license – preferred but not required.
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    Office Administrator • Dubai