Executive AssistantAHSChief Executive Office

Responsible for providing highlevel administrative and secretarial support to the CEO by preparing departmental reports handling information requests and performing clerical functions such as preparing correspondences receiving visitors arranging conference calls and scheduling meetings Also responsible for helping the CEO in any other duties as assigned Responsibilities Preparing and disseminating reports correspondences and presentations Preparing professional reports memos letters presentations invoices and other documents using word processing spreadsheet and presentation software Reading and analyzing incoming memos submissions and reports to determine their significance and plan their distribution while maintaining confidentiality Managing records and files Filing and retrieving Department documents records receipts invoices policies and reports and maintaining employees and departmental files Managing calendars and schedules Managing and maintaining an accurate workable calendar and schedule for the CEO i e prioritizing scheduling meetings and appointments Making travel arrangements for the CEO to ensure efficient traveling Making arrangements for Human Resources department meetings preparing agendas and minutes for the same following up the status of meeting actions and report progress of tasks to the CEO Performing other office and clerical duties Performing general office duties including but not limited to ordering supplies answering phone photocopying faxing greeting visitors maintaining and managing contacts for partners vendors and staff Managing office equipment including postage machine printers fax photocopier conference phone and projector Providing production support photocopying and binding as necessary Developing any written materials like procedures and policies to be communicated to employees as required Handling special projects and matters as directed by the CEO Maintaining client service standards Answering any queries from the facility employees or customers in a pleasant manner Contributing to team effort Participating in team efforts as required time to time Collaborating with other members of the team to carry out work smoothly Qualifications Qualification Special Certificate Required 24 years progressive executive secretarial responsibility Desired Experience in a large healthcare facility