Sales Admin Supervisor

Roles And Responsibility Provide necessary support services to departments and provide general administrative duties to support smooth functioning of business Maintain necessary documentation system for efficient and orderly storage and retrieval of documents information Maintain and update all necessary records files and database Raise LPO s and ensure timely follow up of the payments Coordination with various departments internal external for smooth operation Procurement of consumables for the showroom by following all related processes Planning organizing and distributing of uniforms and stationery to the floors Monitor leave of staff including posting of leave keep track of unauthorized absenteeism and coordinate with payroll HR GR for leave notification etc Facilitate timely requisition and distribution of employees documents such as passports labour cards and other documents Coordinate with logistics and workshop for movement of vehicles PDI issuing PO for accessory fitment reconditioning and outside work Ensure all legal documentations are in order prior to release of VCC Hayaza for all new used vehicles Ensure applicable system updates in a timely and accurate manner Reconciliation of VCC Hayaza certificates stock movement stock on hand to ensure accurate records in line with the information available in the system Coordinate with sales to receive insurance policy with GRO for registration of the vehicle and for purchase of Salik tag etc prior to delivery to the customer Track the daily vehicle delivery follow up to ensure timely invoicing of the same and timely processing of customer refunds Monitor timely submission of bank deal documents to F I and credit invoices to customers In Case of trade in of vehicles ensure appropriate documentation is received and payments received released as applicable to customer banks Qualifications Job Requirement Graduate preferably in Commerce Years of Experience 5 6 years Experience in similar role administration preferably having 2 3 Years work experience in automotive industry You will be redirected to the company website to apply for this position