Administrative Assistant

Key Responsibilities Admin Related Answering and directing phone calls emails and other correspondence to the appropriate team members Organizing and scheduling meetings appointments and travel arrangements Preparing reports memos invoices letters and other documents Maintaining filing systems both digital and physical for easy retrieval and archiving Assisting with office management tasks including ordering supplies and managing office equipment Managing calendars and meeting schedules for the CEO Support CEO with any of their admin requests or personal requests Coordinating internal communication and ensuring all necessary information is distributed promptly HR related Supporting the onboarding process for new employees necessary paperwork and workspace setup Supporting the off boarding process for employees exiting the company Working closely with IT for access set up for employees Working closely with HR to update employee s documents and help working on their immigration Help set up employee s insurance Finance Handling Petty Cash for the company Helping with Admin related tasks updating company documents for banks Company Insurance policies etc Paralegal Handle all KYC related documents Certification and liase with legal counsel on the same Renewal of Company s license Maintaining legal filing system Support with issuing certificates of inconbencies register of directors register of members share transfers and other company documents