Executive Secretary

We re currently looking for an executive assistant receptionist to be a supportive force who empowers our senior leadership The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail This person should have experience working in an office environment performing administrative duties and supporting managers Given the dynamic nature of the executive landscape we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of highlevel systems and operations Objectives of this role Screening all the incoming and outgoing calls of the company including fax receiving Assisting the HR Department with filing and sorting documents requirements Support the Managers primarily and provide additional support to executive team members as directed to ensure that company goals and objectives are accomplished and that operations run efficientlyMaintain and refine internal processes that support highranking executives companywide and coordinate internal and external resources to expedite workflowsManage communication with employees by liaising with internal and external executives on various projects and tasksPlan and orchestrate work to ensure that senior executives priorities are met organizational goals are achieved and best practices are upheldResponsibilities Manage professional and personal scheduling for Managers including agendas mail email phone calls client management and other company logisticsCoordinate complex scheduling and calendar management as well as content and flow of information to senior executivesManage senior executives travel logistics and activities including accommodations transportation and mealsProvide administrative and office support such as typing dictation spreadsheet creation faxing and maintenance of filing system and contacts databaseMaintain professionalism and strict confidentiality with all materialsOrganize team communications and plan events both internal and offsiteRequired skills and qualificationsTwo or more years of experience in an administrative role reporting directly to upper managementExcellent written and verbal communication skillsStrong timemanagement skills and an ability to organize and coordinate multiple concurrent projectsProficiency with office productivity tools and an aptitude for learning new software and systemsFlexible team player willing to adapt to changes and unafraid of challengesAbility to maintain confidentiality of information related to the company and its employeesPreferred skills and qualifications Experience in overseeing budgets and expensesExperience in developing internal processes and filing systems