Corporate Services Administrator / Paralegal (Dubai)

Corporate Services Administrator /  Paralegal

Dubai

This vacancy has already been filled.

Tasks

Complete set-up, administration and liquidation of structures (i.e. holdings,

oundations and trusts) in various jurisdictions (Offshore and Onshore)

Management of  a portfolio of investment holding companies. Coordinating and

reviewal  pf accounting reports, financial statements

VAT and corporate income

tax returns on a monthly and quarterly basis ensuring

reliability with local GAAP

and IFRS reconciliations.

Responsible for the maintenance and update of all companies documentation

and registers. day-to-day ccounting, monthly reporting and

preparing  financial

statements for companies / entities.

Responsible for the preparation and review of legal documentation including BoD

and AGM minutes, PoA and resolutions.

Preparation of standard documents (i.e. contracts, board minutes, minutes to the

AGM, Powers of Attorney)

Undertake and perform relevant follow up on various administrative tasks,

including the preparation of letters, client invoices and payment instruction

Act in capacity of Relationship Manager in client meetings as well as with client

take-on in line with internal procedures (i.e. gathering of KYC documentation,

bank account

openings)

Building up and maintaining personal contact with clients, advisors and other

related parties

Management, supervision and coordination of daily administration of trusts and

companies including taking full mandate responsibility. Taking fiduciary decisions

on the mandates assigned within the guidelines provided by the company

Administration overview and control of maintenance on mandates assigned

including financial, accounting and database reviews

Being the point of entry for processing client requests such as account opening,

account maintenance and trading

Communicate with government agencies, notaries’ offices, law firms and

translators as necessary .

Competencies :

Minimum of 1-4 years of experience in a similar function in a fiduciary / corporate

services environment

Excellent oral and written communication skills in English

Proficiency in MS Office (Excel, Word and Outlook, PowerPoint is an advantage)

Hands on personality with the flexibility of taking over tasks beyond the job

description

Strong interpersonal communication skills, highly discreet, client orientated,

ability to integrate in a multinational environment and motivated to start your

career

Please note that the role is in Dubai, UAE and will be performed there. Someone already

living in Dubai is preferred, however someone travelling to Dubai is also welcome.