Procurement Executive

JOB CONTENT :

Responsible for sourcing and procuring a wide range of raw materials, consumables, spare parts, and services in line with budget and company policy by negotiating cost, credit terms, and ensuring timely delivery—while driving cost-effective solutions and identifying opportunities for savings across key spend areas.

RESPONSIBILITIES :

• Identify and categorize stakeholder procurement needs, compile material specifications, and purchase goods and services in line with defined cost, quality, and delivery requirements.
• Prepare and issue RFQs, evaluate commercial bids, negotiate terms, recommend suppliers, and issue purchase orders; ensure timely delivery through regular ERP-based follow-ups.
• Negotiate with suppliers to obtain the best deal for individual products on pricing and other terms (payment terms, delivery terms, etc.) or long term discount agreements.
• Obtain necessary approvals and raise purchase order on the most cost effective and viable supplier and ensure the delivery of goods as per terms and conditions indicated on the purchase orders.
• Manage supplier relationships and new vendor development, ensure contract compliance and performance, prepare regular reports, and monitor the market for better products and pricing. Resolve issues related to price, quality, delivery, or invoices in coordination with suppliers.
• Liaise between suppliers and internal departments to support purchasing activities, new projects, and ongoing requirements.
• Coordinate with user departments to review procurement needs, resolve issues with suppliers, gather feedback, and ensure continuous improvement and quality execution of all procurement and related administrative activities.
• Ensure all procurement activities adhere to company policies and purchasing guidelines.
• Prepare and maintain accurate documentation related to solicitations, purchases, contracts, and supplier correspondence.
• Maintain complete, accurate purchasing records and pricing data within the ERP system.
• Organize the sale and disposal of scrap, obsolete, or salvage items as per company policy.
• Monitor and expedite outstanding contracts, orders, and payment issues, ensuring timely follow-up with internal and external stakeholders for prompt resolution and to meet operational delivery requirements.
• Prepare periodical reports and summarize data on supplier performance, conduct market visits / surveys and constantly monitor for better products / price
• Coordinate with user departments to review procurement needs, resolve issues with suppliers, gather feedback, and ensure continuous improvement and quality execution of all procurement and related administrative activities.
• To provide technical, legal / statutory, commercial inputs and assist in the implementation of all procurement systems in the organization to ensure that these are undertaken as scheduled.
• Assist stores team in inspecting / verifying physical stocks on a quarterly basis and maintain record of stock.
• Ensure compliance to Safety, Quality, Food Safety and Environment requirements as specified in the global QHSE Management System with strict adherence to ISO and local regulatory authority.
• To ensure that all records and documents are up to date true and correct and have full traceability at all times. To ensure that all processes, procedures and activities meet and match those as laid down under company ISO and management procedures.
• To keep abreast of latest developments in the field and to advise superiors accordingly for implementation of the latest systems / equipment, processes and upgrades.
• Develop a procurement knowledge base to support information sharing, while monitoring industry trends, market conditions, and competitor strategies to enhance sourcing effectiveness.
• Perform any other job(s) / task(s) assigned by the line manager to accomplish department objectives.

Requirements

Education / Qualifications

Experience

Functional Skills & Specific Knowledge