Administrative Assistant

Job Purpose To contribute to the day to day smooth functioning of the department through the performance of various tasks including but not restricted to handling departmental communication office management and making necessary travel arrangements Principal Accountabilities Office Management Schedules meetings and reminds manager department staff of the same Coordinates conferences events activities Organizes and maintains departmental files and other records Requests and receives office equipment stationary Receives department visitors Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave Monitors staff attendance and informs the manager of late arrivals early departures Updates staff expense claims in HRMS Follow ups with site managers and ensure that they have investigated and replied to Customer Complaints that is sent through Customer Care Dept EHS Coordinates and arranges for all EHS related training for new and existing staff Prepares EHS KPI Monthly report Coordinate and arrange IMS training Coordinate and arrange with HO clinic Health Evaluation for the staff Communication Receives telephone calls and records and relays messages Receives prepares disburses departmental communication e g letters memos faxes etc Coordinates follows up with other departments for purposes of information gathering Prepares fairly complex reports documentation often technical in nature as requested by the manager Prepares presentations to internal external parties Prepares meeting agendas and takes the minutes of the meetings Travel Handles necessary travel arrangement through coordination with government relations and travel agents General Performs similar or related tasks as requested by the manager Records departmental budget expenditure Raises Purchase Requisitions in Oracle System following up on Purchase Order creation processing of invoices Additional Principal Accountabilities Experience Secondary Education 12 grades 3 years experience in a similar capacity Sound knowledge of Microsoft Office Word Excel and Power Point Good written and spoken English Arabic Good interpersonal skills You will be redirected to the company website to apply for this position