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Sales Officer

Sales Officer

Dubai Cable Company - DucabDubai, Dubai, United Arab Emirates
13 منذ أيام
الوصف الوظيفي

JOB PURPOSE

Execute the end-to-end sales process from sales enquiries to the receipt of final payments for Metal Business orders booked in line with the Company guidelines and procedures and achieve DMB budge / target. Maintain accounts receivables and debtors control records for the Metals department and ensure timely completion of the overall cycle under the supervision of the CEO - Metals and the Line Manager.

KEY ACCOUNTABILTIES

Policies, Processes and Procedures

  • Implement all section policies, processes and procedures

Budgets

  • Implement the section work plans within budget
  • Continuous Improvement

  • Participate in initiatives for innovation and continuous improvement in pursuit of greater productivity
  • Reports

  • Provide inputs for the preparation of accurate and timely performance reports, as required
  • Develop Vendor pending orders and stage-wise progress reports for follow up
  • Logistics Operations

  • Liaise with Logistics department to organize hired transport and containers for loading of goods in line with Ducab’s commitments to customers and keep all stakeholders updated on statuses of shipments
  • Plan and organize the timely delivery of DMB materials to customers in line with their specifications and requirements
  • Monitor status of orders and stock levels and take corrective action as necessary
  • Coordination

  • Liaise between clients and DMB finance department and negotiate best payment terms to DMB benefit and implement the same into client’s monthly invoices. Close the sales process with payment follow-up and collection.
  • Customs Clearance and Forwarding

  • Check import and export documents for accuracy of documentation against specifications; and report any discrepancies
  • Prepare cargo schedules and files of import / export documents to obtain customs clearance and ensure timely delivery in line with contract terms
  • Obtain environmental protection clearances and import permits for hazardous materials (if any).
  • Liaise with third party inspection providers and fix the inspection date / time; obtain their report, ensure receipt of correct certificates and documents;
  • Sales and Export Orders and Documentation Process

  • Provide proper and accurate documents for pre and post-dispatch in line with requirements and follow up on the schedule for confirmed sales orders
  • Plan dispatches of sales orders in line with DMB commitments to its customers to ensure timely execution
  • Arrange loading of export orders ensuring all export documentation is completed and orders are executed on time
  • Liaise with the planning department, plant Yard team and Logistics department to ensure efficient execution of customer’s orders
  • Follow up with materials allocation by planning to ensure all orders placed meet the customer’s delivery dates and specifications
  • Provide updates to customers regarding the status of goods dispatched
  • Provide required pre-dispatch and post-dispatch documents to customers to ensure they receive materials on time
  • Collect and maintain all Proof of Delivery documents for external auditors to provide validation of delivery dates and relevant information
  • Maintain all records of post-order documents for proper control
  • Maintain all sales document files to ensure proper record keeping
  • Sales Invoice and Inspection on Receipt

  • Liaise with Logistics for Shipping once the confirmation of sales orders is completed to provide status updates and ensure proper LC documentation is provided to the Finance department
  • Follow up and check with the Finance department to obtain tracking numbers of the original LC documents submitted
  • Report discrepancies, overages, shortages and damages and follow up with vendors, freight agents and Insurance companies to prevent rejection of insurance claims and loss of revenue
  • SAP System

  • Maintain sales orders in SAP, based on customer specific requirements ensuring accuracy of information in the system
  • KNOWLEDGE AND QUALIFICATIONS

    Essential : Relevant Degree with specialised training in the execution of sales orders. Good knowledge of logistics, incoterms, LC conditions and other payment terms. Product knowledge of Copper, Aluminium & Al. Alloy Rods.

    Desirable : Degree in Engineering / Science or Diploma (preferable).

    Job Skills : Good communication, computer skills, capable of reading and interpreting materials certification documents & logistics.

    Behavioral Competencies : Keenness for accuracy, systematic approach, transparency, integrity, professionalism, caring & supportive style, passion for excellence, change management orientation

    Experience : 2-4 years of relevant Sales and Logistics experience in materials control, LC documentation, preferably for DMB products in a manufacturing industry environment

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    إنشاء تنبيه وظيفي لهذا البحث

    Sales Officer • Dubai, Dubai, United Arab Emirates