Document Controller

Looking for a document controller who is managing and maintaining an efficient document management system for the organization All projectrelated documents are properly categorized archived and easily accessible He needs to work with project managers engineers and other staff to ensure that all documentation are accurate up todate and compliant with company standards Key Responsibilities Organize and maintain both physical and electronic documents Ensure proper categorization naming and filing of all documents according to the organization s document control procedures and log them in the VDRL tracker Coordinate the flow of documents between departments ensuring accuracy and timely distribution Implement and maintain document control systems to ensure the version control and approval processes are followed Monitor the progress of document submissions and approvals Maintain records of all documents including drawings specifications Collaborate with project teams to ensure timely submission review and approval of project documents Communicate any updates or changes in document status to relevant teams and stakeholders Implement an efficient and systematic method for retrieving documents quickly and easily Ensure secure storage and backup of all documents to avoid loss or damage Maintain accurate records of documents and generate regular reports for management on document status compliance and any outstanding issues Track and report on document review and approval progress Qualifications and Skills A high school diploma is required a bachelors degree in a related field is preferred At least 2 3 years of experience in a document control or administrative role preferably in a technical or projectbased environment Strong knowledge of document control procedures practices and systems Excellent organizational and time management skill Attention to detail and accuracy in handling documents Ability to work under pressure and meet deadlines Strong written and verbal communication skills MS Word and MS Excell Familiarity with electronic document control software e g Aconex or similar is advantageous Ability to maintain confidentiality and handle sensitive information