Admin Assistant PA to Head of School

Admin Assistant PA to Head of School Job Location Dubai United Arab Emirates Key Accountabilities Welcome visitors to the school and register them following student protection procedures Respond to telephone email enquiries from parents and public Assist in managing the Head of Schools diary and online calendar Assist with all administrative duties such as photocopying filing etc Assist with the coordination of afterschool activities and afterschool clubs Understand data protection and confidentiality Create and distribute the school s daily briefing Work to deadlines in a calm and confident manner when under pressure Assist with school events such as Parent Open Days and School Performances Carry out any such task as shall be deemed necessary to the smooth running of the school Handle emergency procedures fire drills lockdown etc Assist Head of School with administration All desk duties including calling parents for absentees and also writing to parents for day to day enquiries Manage early pick up and sick children sign out Weekly attendance reports and sending out letters regarding lateness for students Responsible for filing and document management of unexplained absences leave forms and late attendances Liaise with teachers SLT administration team Admissions facilities and general management on a daily basis Skills Education Good general education appropriate to the post Experience A minimum of 2 years working in a similar field Excellent command of the English language both written and verbal Understanding of general reception PA tasks with excellent customer facing skills A multitasker able to support the Management Team with administration Ability to build personal relationships