Events Coordinator

Sample event coordinator job description Company X is a leading global brand that organizes a large number of meetings conferences and events throughout the year for internal and external partners We re looking for a highly skilled event coordinator who can help make these gatherings consistently efficient costeffective and memorable The ideal candidate will be able to evaluate and negotiate with vendors collaborate with the legal team in drafting service contracts and manage communications with attendees speakers and client stakeholders Above all the event coordinator must be comfortable in a leadership role that demands a creative businessdriven mindset and lasting relationships with vendors Objectives of this role Uphold the company s mission and vision with every eventOwn every aspect of an event from venue choice to success metricsKeep budgets and timelines under control at all timesDevelop an actionable plan for fundraising and managing monthly cash flowComply with all national and local regulations Responsibilities Develop a complete understanding of the requirements for every eventResearch vendors and make selections based on their creativity quality and costBook venues schedule guests draft and finalize contracts and lock down dayof logisticsDevelop content for event materials and work with graphic designer to produceHire personnel as needed across all functions of an event ex registration setup catering audio visual Handle daytoday administration of events and programs including order placements BEO reviews vendor monitoring travel planning restaurant reservations attendee participation registration counts RSVP tracking and issues resolution