Executive Secretary

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Responsibilities

• Maintain a structured task log, ensuring follow-ups and timely execution of key action items.
• Screen and redirect phone calls while managing high-priority communications.
• Organize and maintain executive schedules, plan appointments, and coordinate meetings.
• Attend key meetings, record minutes, track action items, and ensure follow-ups.
• Manage and prioritize incoming and outgoing correspondence.
• Make travel arrangements and logistics planning for executives.
• Handle confidential documents with the highest level of security and discretion.
• Maintain organized electronic and paper records for easy access and retrieval.
• Conduct research, analyze data, and prepare reports or executive presentations.
• Assist in drafting and managing social media content for executives (e.g., LinkedIn).
• Support strategic projects, tracking progress and ensuring alignment with business goals.

Requirements