Administrative Admin

Job Summary We are seeking a detailoriented Administrative Assistant with a foundational knowledge of finance to support our team in various administrative and financial tasks The ideal candidate will be proactive organized and possess strong communication skills to ensure the smooth operation of our daily activities Key Responsibilities Administrative Support Manage and organize office operations including scheduling appointments maintaining files and coordinating meetings Prepare and distribute internal and external correspondence reports and presentations Assist in managing office supplies and inventory ensuring all necessary resources are available Financial Assistance Assist in the preparation and processing of invoices expense reports and purchase orders Maintain accurate financial records and assist in budget tracking Help prepare financial reports and summaries as required by management Communication Serve as a point of contact for internal and external inquiries addressing issues or escalating them as necessary Foster positive relationships with team members and clients to ensure effective collaboration Project Coordination Support special projects and initiatives as assigned providing administrative and financial insights when necessary Track project timelines and deliverables to ensure completion within deadlines Qualifications Education High school diploma or equivalent associate s or bachelor s degree in business administration finance or a related field is a plus Experience Proven experience in an administrative role preferably with some exposure to finance or accounting Familiarity with office software e g Microsoft Office Suite Google Workspace and financial software e g QuickBooks Excel Skills Strong organizational and multitasking abilities Excellent written and verbal communication skills Attention to detail and accuracy in financial tasks Ability to work independently and as part of a team