Document Controller Receptionist

Job Summary We are looking for a skilled and detailoriented Document Controller Receptionist to manage all documentation related to construction projects while ensuring smooth frontoffice operations The ideal candidate will be responsible for organizing and controlling construction project documents handling incoming communications and providing a welcoming front desk presence This dual role requires excellent organizational skills attention to detail and the ability to juggle multiple tasks in a fastpaced construction environment Key Responsibilities Document Controller Duties Manage Project Documentation Oversee and manage all documents related to construction projects including contracts blueprints drawings permits RFIs Requests for Information change orders and correspondence Document Filing Organization Ensure accurate filing categorization and indexing of physical and digital documents Maintain document control systems to ensure easy retrieval and compliance with project requirements Track Document Versions Monitor and maintain version control for all project documents to ensure that all stakeholders are working with the most uptodate information Coordinate Document Distribution Distribute project documents to relevant team members subcontractors and stakeholders in a timely and efficient manner Ensure Compliance Ensure that all documents are compliant with industry standards regulations and company policies including health and safety quality assurance and project management procedures Maintain Document Databases Input and update projectrelated documents into databases or project management software to ensure data integrity Project Reporting Support Assist with preparing project reports including document logs tracking sheets and updates to project management teams Receptionist Duties Greeting Visitors Provide a professional and friendly greeting to visitors clients contractors and vendors arriving at the office or construction site Phone and Email Handling Answer and direct phone calls manage inquiries and forward information to the appropriate team members Manage Incoming Mail and Deliveries Receive and distribute mail packages and deliveries to the relevant departments and individuals Coordinate Appointments and Meetings Schedule and organize meetings for staff clients and contractors including coordinating meeting rooms travel arrangements and necessary documentation Maintain Front Desk Area Ensure the reception area is clean organized and presentable at all times Assist with Office Supplies Monitor and replenish office supplies and materials to ensure efficient office operations