Join our team in a dynamic position that combines the responsibilities of both an Office Assistant and a Personal Assistant. This unique role requires a versatile individual with excellent organizational skills to manage office tasks, coupled with the ability to provide personalized assistance to key individuals within the organization.
Office assistant Job Duties :
- Coordination of office maintenance activities;
- Provide administrative and clerical support to studio leadership, HR, Finance;
- Communicate and coordinate work with vendors, building management, landlords, and other external service companies;
- Provide all needed administrative and clerical support to guests, clients, and visiting colleagues;
- Oversee travel arrangements and prepares itineraries;
- Oversee office mail and package process; assist with distribution of incoming letters, packages, as well as sets up outgoing deliveries;
- Oversee office supplies and food inventories process; helps to order when needed;
- Assists in budget preparation, financial planning, and cost avoidance; produces periodic reporting, documentation, and inventories according to company procedures;
- Seeks to improve office operations through creative improvement of existing processes;
- Proceed with any other tasks from Studio Leadership as necessary.
Personal assistant Job duties :
Working with the Executive Team (CEO and COO) to coordinate the outreach activities;Providing sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements;Completing a broad variety of administrative tasks that facilitate the Eexc.team ability to effectively lead the organization;Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive team;Arranging business and personal travel : planning, booking, expense reporting, supporting all necessary requests during the travel;Covering various personal requests such as : managing domestic personnel (cleaners, technicians), ordering necessary goods and services, etc.Requirements
Good spoken and written English skills;At least three (3) plus years in similar roles; preferably with international companies;Excellent communication skills and ability to work under pressure;Strong PC skills; knowledge of MS Word, Excel, Powerpoint;Experience working with senior-level management people;Accuracy and attentiveness to details.Benefits
Working with an international team of world class professionals;Friendly team and a family-like environment;Casual workplace environment in Abu Dhabi.