Administrative Assistant

Administrative Assistant responsibilities include making travel and meeting arrangements preparing reports and maintaining appropriate filing systems The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry we d like to meet you Ultimately a successful Admin Assistant should ensure the efficient and smooth daytoday operation of our office Responsibilities Answer and direct phone callsOrganize and schedule appointmentsPlan meetings and take detailed minutesWrite and distribute email correspondence memos letters faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office supplies and research new deals and suppliersMaintain contact listsBook travel arrangementsSubmit and reconcile expense reportsProvide general support to visitorsAct as the point of contact for internal and external clientsLiaise with executive and senior administrative assistants to handle requests and queries from senior managers