Design Document Controller

Job Purpose The Design Document Controller DC is responsible for managing organizing and maintaining all designrelated documentation to ensure accuracy version control and timely communication between internal departments suppliers consultants and the main contractor The position plays a key role in supporting the design and operation teams in achieving smooth document flow and compliance with project requirements Key Responsibilities Aconex Management Manage and control all design and technical documents using Aconex Ensure all submissions transmittals and correspondences are properly filed and traceable Operation Maintenance Manuals Prepare and compile operation and maintenance manuals for project handover Ensure all supplier warranties and supporting documents are complete and up to date Supplier Coordination for Warranties Liaise with suppliers to collect verify and organize warranty documentation Shop Drawing Log Management Create maintain and update the Shop Drawings Log to track submission and approval status Follow up with relevant teams to ensure timely revisions and resubmissions Material Submittal Log Management Prepare and update the Material Submittal Log to track and monitor all material approvals Coordinate with the procurement and QA QC teams to ensure timely submission and compliance Official Correspondence and Letters Prepare official letters and transmittals using proper business and contractual formats Maintain an organized filing system for all correspondence RFI Request for Information Management Prepare issue and track RFIs through Aconex Follow up on responses and maintain updated RFI records Coordination with Main Contractor Coordinate and follow up with the Main Contractor and consultants for pending approvals Ensure all logs are up to date and reflect the latest document status Qualifications Experience Education Diploma or Bachelor s Degree or related technical field Experience Minimum 3 5 years in Design Technical Document Control within the fa ade construction or engineering industry Software Proficiency Advanced knowledge of Aconex mandatory Proficient in MS Office Excel Word Outlook and document tracking tools Communication Skills Strong written and verbal communication in English Ability to prepare professional correspondence and coordinate with multiple stakeholders