Property Service Coordinator

Job Summary

We're seeking someone who supports the Facility Manager in ensuring smooth operation of the facility by coordinating services, managing assets and contracts, maintaining regulatory compliance, and providing accurate reporting and documentation. The role serves as a central administrative and operational support function to enhance service delivery, compliance, and resident satisfaction.

Key Responsibilities

• Operations Coordination - Assist in the coordination of facility-wide operations covering MEP, Civil, HVAC, Housekeeping, Waste Management, Pest Control, Security, Helpdesk, HSE, Catering, and Laundry services.
• Action Item Tracking - Track action items from departmental meetings and regulatory visits, ensuring timely follow-up and closure.
• Asset Management - Maintain and update the facility’s asset register, including equipment, furniture, and infrastructure. Support audits of assets and inventory to ensure accountability and compliance.
• Service Contract Management - Maintain and monitor all service agreements (MEP, housekeeping, security, catering, waste management, etc.) to ensure adherence to terms and conditions.
• Lease Administration - Maintain leasing contracts for accommodation facilities, including renewal reminders, documentation, and compliance with tenancy regulations.
• Regulatory Compliance - Maintain updated licenses, permits, and certifications required for the facility and prepare documentations for inspections by health, municipality, labor authority, KEZAD, and civil defense.
• Resident Services - Assist in coordinating services to ensure residents’ well-being and satisfaction.
• Reporting & Documentation - Prepare monthly reports covering asset utilization, service performance, contract status, and compliance updates.
• Financial & Procurement Support - Support budget tracking, procurement documentation, and vendor performance evaluation, as required.
• Data & Records Management - Maintain centralized records for assets, contracts, occupancy, and compliance to ensure accuracy, accessibility, and audit readiness.

Requirements

Experience & Qualifications :

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