DOCUMENT CONTROLLER

Key Accountabilities

• Manage project-related documents with accuracy and quality in a timely manner.
• Control all aspects of project documentation across multiple projects, ensuring alignment with client systems and procedures.
• Upon project award, prepare a work list for the project as advised by the PM / Project Planner and release it to trades.
• Create project-specific email addresses and ensure departmental distributions are made according to project requirements and distribution strategies.
• Arrange to grant project / network drive access and provide authorization as per company policy.
• Develop project folder structures upon award, ensuring all project documents are stored in relevant folders and regularly updated.
• Obtain the deliverable list from relevant stakeholders in line with contract requirements and prepare the Master Document Register (MDR).
• Implement project document templates with the latest formats, as per contract requirements.
• Support the preparation of final / as-built documents upon project completion and archive them in designated folders for future reference.
• Receive / download documents and deliverables from FTP servers and manage the distribution of inward and outward documentation, registering all transactions.
• Maintain and update document transmittals and related reports.
• Attend VSL (Visible Safety Leadership) Walkdowns as assigned.

Qualifications / Experiences & Skills

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