Business Operations & Administration Executive

Business Operations & Administration ExecutiveMiddle East & North Africa RegionUAEMENA Region OfficeApplyStaff Application

Responsibility

• Job Overview :
• The Business Operations & Administration Executive will support regional and unit teams with marketing initiatives, administrative tasks, and a wide range of sales support activities. This role requires close coordination with vendors and service providers, handling external payment processes, and providing pre-sales, sales, and post-sales support—including internal workflows, system operations, and documentation management. The ideal candidate is highly organized, detail-oriented, and capable of working independently in a fast-paced environment.
• Key Responsibilities :
• 1. Handle the onsite setup and construction of exhibition booths and event venues, ensuring alignment with design specifications, high-quality execution, timely delivery, and a visually appealing and functional outcome.
• 2. Coordinate with vendors and service providers to ensure timely delivery of materials and services, follow up on payment processes, and resolve any discrepancies.
• 3. Manage business leads generated from marketing activities, maintain accurate documentation, and regularly update lead status.
• 4. Manage the inventory of marketing materials, ensure clear records, and perform routine inventory checks.
• 5. Support sales operations efficiently, including assisting with the review of agreements, MoUs, RFPs, order forms, and other relevant documents.
• 6. Initiate and track workflows for new orders, renewals, cancellations, and monitor customer and vendor payment status.
• 7. Ensure proper documentation for all orders, such as order forms, delivery notes, and other related files.
• 8. Provide support for additional business operations and administrative tasks as needed.
• Additional Information
• This role may require occasional work outside regular business hours—including evenings and weekends—for events and exhibitions.
• Business travel within the MENA region may be required.

Requirements