HR Coordinator / Citizens School, Dubai, UAE

Job Overview

The Coordinator is responsible for handling employee onboarding, offboarding, documentation, insurance, and compliance-related activities. The role ensures smooth HR operations, accurate record keeping, and alignment with school and regulatory requirements (KHDA, MOHRE, etc.).

Key Responsibilities

• Manage the onboarding and offboarding process for new and existing staff (collect documents, prepare employment contracts, book flights, and arrange accommodation).
• Oversee visa and immigration process and renewals for employees and dependents.
• Ensure timely renewal of staff contracts.
• Manage advertising, shortlisting, interviewing, and onboarding of academic, admin, and support staff.
• Assist with recruitment of academic, administrative, and support staff, ensuring reference checks are completed before the employee joins, and ensuring adherence to the school’s safer recruitment policy.
• Collect and verify staff information for the Single Central Register (SCR).
• Support in exit formalities (clearance forms, cancellation of visas, end-of-service benefits).
• Maintain accurate and updated personnel files, employment contracts, and staff records, and ensure all documentation is complete and up to date.
• Ensure accurate entry and regular updating of staff data in the HRMS system.
• Ensure confidential handling of employee data in compliance with protection standards.
• Handle KHDA approval for teachers and ensure all mandatory requirements are met, and ensure HR processes comply with KHDA and UAE labour law requirements.
• Ensure that all staff have an up-to-date job description, aligned with school policies and KHDA requirements, and that they acknowledge receipt and understanding of it.
• Ensure accuracy of HR data and compliance with safeguarding requirements.
• Coordinate and deliver training for staff on safeguarding and child protection, ensuring full understanding and compliance.
• Prepare and issue letters (salary certificates, experience letters, NOCs, etc.).
• Maintain confidentiality and data protection standards in all HR processes.
• Liaise with PRO / government relations officer for visa, work permit, and residency renewals.
• Assist with HR events and employee engagement initiatives.

Qualifications & Skills

How To Apply

To apply, please submit the following documents : Completed Citizens TES Application Form

Applications will be reviewed on a rolling basis. Early applications are encouraged.

Start Date : Sep 2025

Safeguarding Commitment

Citizens School is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to share this commitment.

Diversity & Inclusion Statement

Citizens School is committed to fostering a diverse, inclusive, and respectful environment. We value applications from all backgrounds, cultures, abilities, and perspectives, and strive to build a team where diversity is respected and celebrated.

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