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Hill International
Document Controller - AconexHill International • Abu Dhabi, United Arab Emirates
Document Controller - Aconex

Document Controller - Aconex

Hill International • Abu Dhabi, United Arab Emirates
منذ أكثر من 30 يومًا
الوصف الوظيفي

Hill International, with more than 3,000 professionals in 100+ offices worldwide, provides program management, project management, construction management, and other consulting services to clients in a variety of market sectors. Hill has participated in over 10,000+ project assignments with a total construction value of more than $600 billion. Engineering News-Record magazine recently ranked Hill as the eighth-largest construction management firm in the United States. For more information on Hill, please visit our website at .

General Description of Role and Responsibilities:

  • Good working knowledge in ACONEX Document Management System, including workflows
  • Good working knowledge in Oracle Suite is an added advantage
  • Managing all documents within the PM tools; including documents, mails, workflows
  • Should be able to clarify document control queries from the PMC, Consultants, and contractor
  • Manage and oversee documents for projects.
  • Make sure all documents are created and signed, that data is accurate, and that the documents are stored and backed up.
  • Assist with document storage tasks that include scanning documents, copying documents, filing documents (physically or electronically) organizing documents and keeping them safe.
  • Ensure documentation is incorporated into master database/Library and retrieve as and when required by the team.
  • Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
  • Responsible for Control/Track/Issue of complete project documentation.
  • Coordination with the PMC teams and with Clients Project Management / Project Controls / Cost Control / Procurement team for project documents and for the pending workflow and its action
  • Point of contact and responsible for the Project documents
  • Manage the documents received for archiving and decide on key search string references to be specific (numbering system) to maintain data standardization.
  • Maintain confidentiality around sensitive documentations
  • Follow-up and coordinate with various stakeholders to ensure the completeness of the archived design/tender/contract/construction/close-out documents.
  • Coordination, support, and communication with Consultant/Project document controllers as and when required
  • Ensure the completeness and correctness of all documents within the PMI system.
  • Prepare/generate reports for the progress meetings/reporting and as and when requested by the team
  • Administrative activities and support as required by the corporate team
  • In case of any absence or annual leave of team member(s); need to cover their duties as assigned

Qualifications, Experience, Knowledge and Skills:

  • Minimum of 7 years Document Control experience
  • Good working knowledge in Aconex and its workflows
  • Act as project administrator for document control software (Aconex)
  • Demonstrable track record in the delivery of large multi-functional projects.
  • In-depth knowledge of document control systems and procedures.
  • A rounded profile, comfortable with working with diverse team members.
  • Effective in building good working relationships within the project team, and with project stakeholders.
  • Other duties as requested from time to time
  • Software Knowledge of Share point, Oracle EBS, I-procurement.
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