• Administrative Support: Provide daily administrative support to the Sales team, including scheduling meetings, managing correspondence, and maintaining files.
• Proposal Preparation: Assist in the preparation of proposals, contracts, and presentations for clients, ensuring accuracy and timely submission.
• Client Coordination: Act as a point of contact for client inquiries, provide information, and ensure follow-up is conducted in a timely and professional manner.
• PMS Maintenance: Update and maintain client information, leads, and activity logs in the PMS system. Ensure data integrity and assist in reporting.
• Sales Reporting: Compile sales data and prepare reports on sales performance, lead conversion, and client feedback for the team.
• Documentation: Manage and organize documentation related to sales activities, events, and promotional materials.
• Event Support: Assist in the organization of site inspections, events, and trade shows, including logistics, coordination, and materials preparation.
• Communication: Collaborate with other departments to ensure client requirements are met and sales activities are aligned with service delivery.
• Follow-Up: Ensure timely follow-up on client communications and track status of proposals and pending tasks.
• Compliance: Ensure all documentation and communication comply with company policies and confidentiality guidelines.
• High School diploma or equivalent; additional qualification in Business Administration, Hospitality, or related field is a plus.
• Previous experience in a sales support or administrative role, preferably in the hospitality or service industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with PMS systems is preferred.
• Strong organizational and time management skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize in a fast-paced environment.
• Customer-service oriented with a proactive and problem-solving mind-set.
• Ability to work collaboratively within a team and independently when required.
Sales Coordinator • Ras Al-Khaimah, Ras al Khaimah, United Arab Emirates
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