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The Arts Club Dubai
Executive Assistant to C-Suite ExecutivesThe Arts Club Dubai • Dubai, United Arab Emirates, United Arab Emirates
Executive Assistant to C-Suite Executives

Executive Assistant to C-Suite Executives

The Arts Club Dubai • Dubai, United Arab Emirates, United Arab Emirates
الوصف الوظيفي
ABOUT US
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners.

It is the first international outpost of the celebrated and historical private members’ club, established in 1863 in Mayfair, London. The Club’s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.

A lifestyle for our members.

The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.

A
Global Talent Search



We
are particularly interested in individuals who have developed their careers
within luxury hotels, private members' clubs, fine dining restaurants and
hospitality institutions across Europe and the United Kingdom, bringing with
them a passion for service excellence, attention to detail and a commitment to
creating memorable experiences.



Candidates
who are eligible to work in the United Kingdom are especially encouraged to
apply.

The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team.

The
Executive Assistant provides comprehensive, high-level administrative and
organizational support to C-suite executives, including the CEO. Acting as
a trusted partner, the Executive Assistant ensures the smooth management of
executive operations, communications, and strategic priorities. This role is
integral in optimizing executive productivity, facilitating seamless
coordination across departments, and managing sensitive information with the
utmost discretion, accuracy, and professionalism.


WHAT WILL YOU DO

Your main duties and responsibilities are:

Executive Support


  • Provide dedicated
    administrative support to the CEO, including proactive calendar
    management, scheduling, and coordination of internal and external
    meetings.

  • Serve as the primary liaison
    and point of contact between executives, senior leadership, and key
    stakeholders.

  • Prepare, draft, and manage
    correspondence, reports, presentations, and briefing materials on behalf
    of the executive team.

  • Ensure the executives are
    well-prepared for meetings by compiling agendas, supporting documents, and
    post-meeting follow-up on action items.

Operational Coordination


  • Plan, organize, and manage
    complex domestic and international travel arrangements, including flights,
    accommodations, transportation, and detailed itineraries.

  • Maintain organized records
    of documents, contracts, and reports to ensure accuracy, confidentiality,
    and easy accessibility.
  • Coordinate and support the
    planning of corporate events, off-site meetings, and internal functions
    for the executive office.

  • Oversee administrative
    processes such as expense reporting, attendance tracking, and procurement
    for the executive office.

Project and Communication Management
















  • Support the execution of
    strategic initiatives and special projects, conducting research and
    preparing reports or presentations as required.

  • Facilitate effective
    communication within the executive office and across departments, ensuring
    alignment and timely dissemination of information.

  • Maintain strict
    confidentiality and discretion in handling all business, personnel, and
    strategic matters.

Additional Responsibilities

  • Demonstrate professionalism,
    integrity, and discretion at all times, representing the company’s values
    and standards of excellence.

  • Maintain a high standard of
    personal appearance and conduct, serving as a role model within the
    organization.

  • Attend required meetings,
    briefings, and training sessions as directed by management.

  • Contribute to continuous
    improvement by proactively suggesting enhancements to processes, systems,
    and office efficiency.

  • Collaborate effectively with
    colleagues across departments to ensure seamless operations and
    exceptional service delivery.


WHAT WE ARE LOOKING FOR
The successful candidate will have the following experience and skills:

  • Proven experience as an
    Executive Assistant, Personal Assistant, or in a similar high-level
    administrative role supporting C-suite executives.

  • Exceptional organizational,
    time management, and multitasking skills with the ability to manage
    competing priorities.

  • Strong written and verbal
    communication skills, with professional business correspondence etiquette.

  • Proficiency in Microsoft
    Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with
    digital collaboration tools.

  • Demonstrated ability to
    exercise sound judgment, discretion, and confidentiality.

  • Experience in complex
    scheduling and international travel coordination.

  • Bachelor’s degree preferred;
    equivalent experience may be considered.


THE BENEFITS

The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.

إنشاء تنبيه وظيفي لهذا البحث

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