Office Manager

Ready to be part of the Legal Tech revolution?

As the leading SaaS publisher in Europe, Dilitrust is transforming legal departments worldwide with cutting-edge technology.

Our Impact: From General Meeting reports to AI-assisted contract life management, our teams across France, Spain, Italy, Canada, Mexico, and MEA are the driving force behind our global success. We are pleased to provide daily support to 2,400 customers in 64 countries, with 80% of major listed companies in major markets like Europe, North America and the middle East.

Our Ambition: To be the first French legal tech to achieve Unicorn status, with a valuation surpassing €1 billion.

Our Recognition: Dilitrust has been recognized for offering a positive and stimulating work environment. We are proud to have been awarded the "Happy at Work" and “Tech at Work” label since 2019.

What will you find at DiliTrust?

Innovation: Be at the forefront of legal tech advancements.

Global Impact: Collaborate with diverse teams in an international and multicultural context.

Career growth: Grow and develop within the future unicorn of legal tech.

Stimulating workplace: Experience the positive "Happy at Work" environment.

Your tasks :

Administrative and Office Operations

· Manage office supply inventory and place necessary orders

· Oversee office maintenance, cleaning, and security

· Coordinate office layout, seating arrangements, and workspace optimization

· Organize and maintain company records, documents, and databases

· Manage all administrative procedures related to immigration: preparing required documents, tracking visa and work permit applications, coordinating with authorities, specialized agencies, and embassies, and staying updated on regulatory changes.

· Support foreign employees with their onboarding and legal compliance: preparing arrival documentation, monitoring deadlines (renewals, authorizations), and coordinating internally to ensure smooth integration and full compliance with legal requirements.

Human Resources and Employee Support

· Assist with onboarding new employees and organizing orientation sessions

· Act as a point of contact for employee inquiries regarding office policies

· Support the HR department with administrative tasks such as payroll, contracts, benefits, and expense reports

· Plan and coordinate team-building activities and corporate events

Financial and Budget Management

· Manage office budgets, monitor expenses, and process invoices

· Collaborate with the finance team on expense reporting and cost optimization

· Negotiate contracts with suppliers and service providers

Sales administration and invoicing:

· Record contracts, amendments, signed quotes, and customer orders in the internal information system

Issue customer invoices

· Monitor accounts receivable and follow up with customers in collaboration with the customer service team

· Share all relevant information with internal and external stakeholders, including the accounting firm

Communication and Coordination

· Serve as a liaison between various departments and external stakeholders

· Manage internal communications and distribute company-wide announcements

· Schedule and coordinate meetings, travel, and logistics

Profile required:

· 3 years of experience in office administration

· Office management experience.

· Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

· Fluent English, Arabic & French

Our values:

At DiliTrust, our values guide everything we do. Trust is our foundation, ensuring transparency and integrity in every action.

We promote inclusion, fostering a culture of empathy, diversity and belonging, where everyone's voice is valued.

We foster a hands on spirit, encouraging initiative, resilience and action-oriented thinking to meet challenges.

We strive for excellence, constantly pushing boundaries to drive innovation, and demonstrating generosity in all our endeavors.

Above all, we succeed as a team, united by a common goal: collaboration.

Recruitment process:

1. HR interview

2. Regional Manager & Head of Sales Manager

3. Chief People Officer Interview

What we offer:

· Join a fast-growing company in a friendly, international environment (offices in France, Italy, Spain, Canada as well as Dubai and Mexico);

· Our "Telework Charter" guarantees that you can find the right balance between "Onsite" and "Remote";

DiliTrust is a socially responsible company, committed to the diversity of its teams and to promoting professional equality at all levels.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.