Objective:
Responsible for overseeing all aspects of vehicle management including maintenance, scheduling, documentation, and driver coordination to ensure efficient fleet performance. This role ensures vehicles are safe, compliant, and available to meet operational demands through proactive planning and timely follow-ups. Works closely with internal teams, external service providers, and drivers to maintain smooth workflow, reduce downtime, and optimize fleet resources.
Key Responsibilities
Fleet Operations Management
Coordinate with departments to understand transport requirements, plan vehicle availability, and ensure timely movement of goods or personnel.Monitor vehicle usage patterns, fuel consumption, and operational routes to improve cost efficiency and reduce unnecessary mileage.Maintenance & Safety Compliance
Schedule regular preventive maintenance and annual inspections, ensuring all vehicles meet safety, legal, and operational standards at all times.Maintain close coordination with workshops and service centers for repairs, follow up on job completion, and minimize vehicle downtime through effective planning.Track and review safety-related incidents, breakdowns, or repair trends and recommend corrective measures to improve overall fleet reliability.Documentation, Reporting & Record Management
Maintain accurate documentation including registration, insurance, renewal dates, service history, fuel logs, and driver records, ensuring timely updates and compliance.Prepare regular reports on fleet performance such as maintenance costs, utilization rates, fuel expenses, and operational issues for management review.Ensure all compliance documents are readily available for audits, renewals, and regulatory inspections, maintaining organized and systematic filing.Vendor, Driver & Stakeholder Coordination
Liaise with external vendors for repairs, rentals, insurance, and maintenance contracts, ensuring cost-effective and quality service delivery.Supervise drivers, monitor their schedules, ensure adherence to company policies, and support their training or performance improvements when required.Work closely with administration, operations, and logistics teams to resolve fleet-related issues promptly and maintain strong communication across departments.Desired Experience:
Fleet Coordinator • Umm al-Quwain, United Arab Emirates
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