Executive Assistant

Dubai, United Arab Emirates | Posted on 09/15/2025

We are seeking a bright, capable, and self-driven Executive Assistant to work directly with the Managing Director of a dynamic, growing company. This is a high-responsibility role suited for someone who thrives in a professional environment, learns quickly, and takes pride in working independently while keeping operations running smoothly.

Key Responsibilities

• Provide executive-level support and act as a trusted right hand to the Managing Director
• Manage calendars, scheduling, and confidential correspondence with precision
• Prepare and process invoices, packing lists, delivery advice, transfer of ownership, and shipping documentation
• Maintain accurate financial records using QuickBooks and assist with basic accounting tasks in coordination with an external accounting agency
• Coordinate logistics for deliveries, meetings, and travel arrangements
• Liase with clients, vendors, and business partners professionally and efficiently
• Assist with videography and content tasks when needed (preferred but not mandatory)

Qualifications & Skills

• Minimum 3 years’ experience in a similar executive or personal assistant role
• Intelligent, fast learner with a proven ability to work independently and handle multiple priorities
• Experience with QuickBooks and strong understanding of business documentation workflows for international shipping
• Background in logistics or accounting is a strong advantage
• High level of discretion and ability to work closely with senior leadership
• Videography/editing skills are a plus but not essential

What We Offer

• Professional, respectful, and empowering work environment
• Direct exposure to senior-level decision-making and business operations
• Opportunity to grow with a boutique, fast-moving company where your contributions matter

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