Accounts Payable Coordinator

UOWD10720 - Accounts Payable Coordinator

Business Unit

Administration

Job Family

Not Applicable

Department

Finance

Contract Type

Limited Contract Full Time

Location

Dubai

About the Role

The University is seeking an experienced Accounts Payable Coordinator to manage and oversee the accounts' payable function. This role is responsible for ensuring the accurate, timely, and compliant processing of all payables, maintaining strong vendor and stakeholder relationships, and supporting continuous improvement through approved automation and process enhancements.

Reporting to the Head of Finance, the Accounts Payable Coordinator provides direct supervision of the Accounts Payable Officer and acts as the primary escalation point for accounts payable matters. The role operates within a high‑volume, compliance‑focused finance environment and plays a critical role in audit readiness and institutional financial control.

Key Responsibilities

Accounts Payable Operations

Manage day‑to‑day accounts payable activities, including invoice processing, employee claims, and non‑payroll payments

Ensure accurate, timely, and compliant processing in line with UOWD financial policies and delegated authorities

Maintain up‑to‑date and accurate supplier records within the ERP system

Supervision & Stakeholder Support

Supervise and support the Accounts Payable Officer, ensuring consistent application of policies and professional standards

Act as the escalation point for complex supplier, employee, or stakeholder queries, ensuring timely and effective resolution

Coordinate closely with Procurement, Treasury, and the wider Finance team to support end‑to‑end financial operations

Compliance, Reporting & Audit

Ensure compliance with UAE VAT, Corporate Tax, and institutional financial policies

Prepare and review month‑end accounts payable reconciliations, accruals, and closing entries

Oversee preparation of audit documentation and support internal and external audit processes

Process Improvement & Automation

Embed approved automation initiatives and process improvements within accounts payable operations

Identify opportunities to enhance efficiency, accuracy, and service quality

Provide operational reporting and insights to support decision‑making by the Head of Finance

Key Relationships

Internal: Head of Finance, Procurement, Treasury, Finance Team, employees and students

External: Suppliers and vendors, auditors, regulatory authorities, banks

This role operates in a structured, high‑volume finance environment. Occasional extended hours may be required during month‑end closes, audit periods, or peak transaction cycles.

Qualifications, Experience & Skills

Bachelor’s degree in Accounting, Finance, or a related discipline

6–8 years’ experience in accounts payable or finance operations, including 1–2 years in a supervisory role

Strong experience using ERP systems (Oracle preferred) and accounts payable automation tools

In‑depth knowledge of UAE VAT, Corporate Tax, and financial compliance requirements

Excellent attention to detail, accuracy, and organisational skills

Strong communication and stakeholder management capabilities

Ability to manage high transaction volumes and meet tight deadlines

Integrity and accountability in financial management

Service‑oriented approach with a strong focus on stakeholder satisfaction

Proactive mindset toward continuous improvement and automation

Resilience under pressure and commitment to compliance

Collaborative leadership and coaching skills

Compensation and Benefits

UOWD offers a competitive and comprehensive employment package designed to attract and retain high‑quality professional staff. The package for this role includes:

Competitive tax‑free salary, commensurate with qualifications and experience

Comprehensive medical insurance for the employee (and eligible dependents, subject to policy)

Annual leave entitlement of 25 working days

Public holidays as per the UAE calendar

End‑of‑service gratuity, in accordance with UAE Labour Law

Access to a stable, well‑governed working environment within a reputable international university

Opportunities to contribute to institutional improvement, automation initiatives, and professional development

UOWD is an equal opportunity employer that attracts, develops, motivates, empowers, and retains a diverse workforce.

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