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GCG Engineering Services
Document ControllerGCG Engineering Services • Abu Dhabi, Abu Dhabi, United Arab Emirates
Document Controller

Document Controller

GCG Engineering Services • Abu Dhabi, Abu Dhabi, United Arab Emirates
20 منذ أيام
الوصف الوظيفي
Job Description

Responsibilities:

  • Establish and maintain an effective document control system for the project.
  • Receive, log, and distribute incoming project documentation in a timely manner.
  • Ensure accurate filing, storage, and retrieval of documents, both in physical and electronic formats.
  • Implement and enforce document control procedures to maintain consistency and compliance.
  • Provide administrative assistance to the project management team.
  • Coordinate meetings, prepare agendas, and document minutes.
  • Manage travel arrangements, accommodations, and itineraries for project personnel.
  • Assist in the preparation and formatting of reports, presentations, and project documentation.
  • Facilitate effective communication between project team members and external stakeholders.
  • Ensure timely distribution of project-related information and updates.
  • Serve as a point of contact for document-related inquiries and revisions.
  • Conduct regular audits to verify the accuracy and completeness of project documentation.
  • Collaborate with project teams to address and rectify any document control issues.
  • Work closely with various departments to collect and compile project information.
  • Coordinate with vendors, subcontractors, and other external parties to gather and manage project documents.
  • Maintain regular communication with clients to understand project needs related to Letters of Authorization.
  • Address client inquiries and provide timely updates on LOA status and renewal processes.
  • Collaborate with the client to gather necessary information for LOA submission.
  • Prepare and submit LOA applications in accordance with project specifications.
  • Ensure compliance with client-specific procedures and requirements during the LOA acquisition process.
  • Proactively monitor LOA expiration dates and initiate timely renewal processes.
  • Coordinate with clients for any additional documentation or information required for the renewal.
  • Follow up on LOA renewal submissions and ensure timely approval.

Qualifications

  • Bachelor's degree .
  • Proven experience in document control within the oil and gas industry.
  • Proficient in document management software and Microsoft Office Suite.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Attention to detail and a commitment to maintaining confidentiality.
  • Familiarity with industry-specific standards and regulations.
  • Proficient in the use of Aconex, an Oracle cloud-based project management and collaboration platform.


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