Personal Assistant

Roles Responsibilities Manage schedules meetings appointments and daily coordination for senior management Arrange domestic and international travel including visas flight bookings hotel reservations and related logistics Handle official correspondence and prepare presentations reports submissions and management documents Screen phone calls manage incoming and outgoing emails letters documents and official communications Welcome visitors clients consultants and subcontractors and provide administrative support to ensure smooth coordination Maintain organized electronic and physical filing systems for contracts tenders legal documents project records and confidential files Procure office supplies stationery and other administrative requirements in coordination with the concerned departments Coordinate the project tendering process from document collection to final bid submission Assist in preparing tender enquiries RFPs contracts legal agreements and related commercial documents Liaise with clients consultants subcontractors and suppliers regarding tender requirements clarifications and submissions Ensure complete tender submissions with all required enclosures approvals supporting documents and compliance requirements Execute work that adheres to quality health safety and environmental considerations as well as commitment and excellence Desired Candidate Profile Previous experience in a construction contracting infrastructure or engineering company is highly preferred Strong knowledge of constructionrelated documentation tender submissions project correspondence and consultant client coordination Experience in handling tenders RFPs contracts quotations prequalification documents and bid submission requirements Familiarity with construction project workflow subcontractor coordination supplier communication and siterelated administrative support Ability to coordinate with senior management project managers engineers consultants clients and subcontractors professionally Strong organizational skills with the ability to manage multiple priorities deadlines and confidential documents Proficient in MS Office especially Word Excel PowerPoint and Outlook Presentable professional detailoriented and able to work under pressure Candidate must have good documentation control filing followup and coordination skills within a construction environment