Administrator UAEN Talent

Roles Responsibilities Coordinate office activities and provide secretarial support to professional and management staff to ensure the smooth daytoday operation of the office Perform secretarial duties including office coordination scheduling meetings preparing and maintaining records reports and correspondence related to the assigned functional area Secretary Level 1 Intermediate level role where the incumbent performs a range of secretarial assignments with increasing independence and responsibility Key Accountabilities Correspondence and Documentation Compose and type routine letters memoranda reports meeting minutes technical documents numerical data charts and forms Proofread and edit documents to ensure accuracy in grammar formatting completeness and content Sort open and distribute incoming mail and associate correspondence with relevant files or supporting documents Assist in preparing budgets and financial reports Prepare and maintain timekeeping records and other personnelrelated documentation Visitors and Incoming Calls Receive and screen visitors and telephone calls Take messages schedule appointments and manage calendars for professional and management staff Provide information to callers regarding agency operations policies and procedures Meetings Schedule and coordinate meetings conferences and appointments Notify attendees and arrange travel reservations when required Record meeting minutes and distribute them to participants Information Recording and Archiving Establish and maintain office filing systems logs indexes and control records Enter retrieve update verify and maintain information in electronic filing systems Office Supplies Monitor office supply requirements and maintain inventory Order office supplies equipment and maintenance services through approved procurement channels Safety Quality Environment Comply with all relevant safety quality and environmental policies procedures and controls to maintain a safe and healthy workplace Related Assignments Perform other duties and responsibilities as assigned by the supervisor Desired Candidate Profile Minimum Qualifications High School Diploma or equivalent Minimum Experience Up to 2 years of experience in an administrative support or secretarial role Skills Competencies Knowledge of office administration practices and procedures Proficiency in computer software applications e g Microsoft Office Suite Knowledge of correct English grammar spelling and business correspondence Ability to prepare and format letters meeting minutes reports charts and spreadsheets Strong organizational and document management skills Effective verbal and written communication skills Ability to manage multiple tasks and prioritize work effectively Attention to detail and accuracy Good interpersonal and customer service skills Ability to maintain confidentiality and handle sensitive information Time management and scheduling skills