Job Description Office Management Serve as the first point of contact for the office managing daily frontend communications answering phone calls and greeting visitors professionally Documentation Record Keeping Draft and organize company correspondence memos and reports Maintain both digital and physical filing systems including vendor contracts lease documents and project service reports Project Schedule Support Coordinate schedules and meetings for management Track critical deadlines for maintenance or technical service projects Logistics Supplies Monitor and order office supplies ensuring costefficiency Arrange travel logistics for staff as needed Administrative Accounting Assist with basic bookkeeping tasks such as processing invoices preparing expense reports and inputting jobrelated data into company systems Coordination Act as a liaison between internal teams subcontractors and clients to ensure smooth communication and timely followup on work orders Essential Skills to Include Technical Proficiency Strong command of the Microsoft Office Suite Word Excel PowerPoint and experience with digital office tools email management calendar software Organizational Expertise Ability to manage multiple tasks simultaneously prioritize urgent requests and maintain high accuracy in data entry and filing Professional Communication Excellent verbal and written English skills are crucial for communicating with diverse stakeholders in the UAE Attention to Detail Meticulous approach to reviewing documents contracts invoices and identifying discrepancies Time Management Ability to work effectively under pressure and meet strict project or administrative deadlines Interpersonal Soft Skills A proactive problemsolving mindset with a high level of discretion particularly when handling confidential company or client information
Administrative Assistant • Dubai, UAE
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