Senior Associate Contract Management

Roles Responsibilities Policies Processes and Procedures Implements approved departmental policies processes procedures and advances subordinates and monitor their adherence so that work is carried out in a controlled manner Procurement Activities Developing procurement strategies for the appointed commodities and contracts so it is aligned with organizational goals and objectives including cost reduction quality improvement and supplier diversity initiatives Identifying and evaluating potential suppliers negotiating contracts and managing relationships with key vendors to ensure the delivery of highquality goods and services Leading negotiations for major contracts including terms pricing and service level agreements while ensuring favourable terms for the organization Assessing and mitigating risks associated with procurement activities such as supply chain disruptions quality issues and regulatory compliance Analysing procurement data to identify costsaving opportunities implementing cost reduction strategies and optimizing procurement processes to maximize efficiency and savings Ensuring compliance with relevant laws regulations and company policies throughout the procurement process including contract drafting execution and management Monitoring supplier performance against established metrics and key performance indicators KPIs and implementing corrective actions as needed to maintain service levels and quality standards Driving continuous improvement initiatives within the procurement function such as implementing best practices streamlining processes and leveraging technology to enhance efficiency and effectiveness Collaborating with internal stakeholders across departments including finance legal and operations to ensure alignment of procurement activities with overall business objectives and priorities Promoting supplier diversity and sustainability initiatives by engaging with diverse suppliers supporting responsible sourcing practices and promoting environmental and social responsibility within the supply chain Tendering Collaborating with internal stakeholders to define the requirements and specifications for the goods or services to be procured through the tendering process Developing tender documents including requests for proposals RFPs requests for quotations RFQs or invitations to tender ITTs outlining the scope of work evaluation criteria terms and conditions and submission instructions Identifying and prequalifying potential vendors or suppliers capable of meeting the organization s requirements and standards Establishing evaluation criteria and processes for assessing vendor proposals including price quality technical capabilities and compliance with requirements Engaging in negotiations with shortlisted vendors to clarify terms address concerns and optimize proposals before final selection Selecting the preferred vendor based on the evaluation criteria and negotiating the final contract terms and conditions Communicating the outcome of the tendering process to all participating vendors providing feedback on their proposals and maintaining transparency and fairness throughout the process Ensuring that all tendering activities and decisions are properly documented and comply with applicable laws regulations and organizational policies Contract Development Working closely with legal experts to ensure that contracts comply with relevant laws regulations and organizational policies while also protecting the organization s interests Clearly defining the scope of work deliverables timelines milestones and performance metrics to be outlined in the contract Drafting contractual terms and conditions that govern the rights obligations responsibilities and liabilities of both parties including pricing payment terms warranties indemnification dispute resolution mechanisms and termination clauses Identifying and addressing potential risks and contingencies associated with the contract such as supply chain disruptions quality issues noncompliance with regulations and changes in market conditions Engaging in negotiations with suppliers or vendors to resolve differences clarify terms and achieve mutually beneficial agreements that balance the needs and interests of both parties Documenting all aspects of the contract development process including correspondence revisions amendments and approvals to maintain a comprehensive record of the agreement Reviewing contract drafts with key stakeholders including legal finance operations and senior management to ensure alignment with organizational objectives and requirements before final approval Facilitating the execution of contracts by obtaining signatures from authorized representatives of both parties and ensuring that all necessary documentation is properly executed and archived Monitoring contract compliance throughout the contract lifecycle tracking performance against contractual obligations and addressing any deviations or discrepancies that may arise Safety Quality and Environment Complies with EHS policies procedures and controls to ensure a healthy and safe work environment Take an active role in the implementation of EGA and or its subsidiaries quality safety and environmental policies to ensure that materials and services purchased comply with these policies Desired Candidate Profile Minimum Qualifications Bachelor s degree preferably in Supply Chain Material Management or any related specialization Diploma Certification in Procurement and Contracts is preferred Minimum Experience Over 7 years relevant experience in contracts function in a similar industry Skills Intermediate Negotiation Skills Expertise in negotiating complex and highvalue contracts with a strategic mindset Communication Excellence Enhancing communication skills to convey nuanced information and requirements Analytical Proficiency Strengthening analytical thinking for indepth contract analysis and decisionmaking Strategic Vendor Relationship Management Developing longterm strategic partnerships with key suppliers for mutual benefit Expert Sourcing Demonstrate high level of proficiency in the procurement and acquisition of goods services or talents Expert Contract Management Expert in managing the entire contract lifecycle from negotiation to renewal or termination ProblemSolving Addressing challenges and finding effective solutions during the procurement process Indepth Legal Knowledge Mastery of contract law and legal intricacies related to complex procurement agreements Advanced Technology Proficiency Mastering the use of advanced procurement software and tools Deepening Financial Understanding Expanding understanding of financial concepts relevant to advanced procurement processes