Executive Assistant Operations Coordinator

We re looking for an exceptional Executive Assistant to become an integral part of our growing longevity and skincare company This is far more than a traditional PA role You ll work directly alongside the founder helping manage the daytoday operations of a fastgrowing international ecommerce business You ll coordinate between marketing operations customer service and external partners to ensure everything runs smoothly If you re highly organised proactive detailoriented and enjoy wearing multiple hats in a fastpaced environment we d love to hear from you Your Responsibilities Executive Administrative Support Manage calendars meetings and appointments Organise travel accommodation and itineraries Prepare reports presentations and business documents Handle email management and correspondence Maintain organised digital filing systems Take meeting notes and follow up on action points Business Operations Maintain and manage spreadsheets and operational dashboards Monitor inventory and stock reports Coordinate with suppliers logistics partners and fulfilment teams Assist with product launches and operational projects Track KPIs and business performance metrics Support daily business administration Ecommerce Support Work closely with our ecommerce team Help maintain Shopify product listings and collections Coordinate website updates and promotional campaigns Ensure products pricing and inventory remain accurate Support customer experience improvements Marketing Social Media Assist with scheduling and managing social media accounts Coordinate content with designers and marketing agencies Help organise influencer collaborations and UGC campaigns Assist with email marketing campaigns Monitor campaign performance and reporting Keep marketing assets organised Affiliate Partnership Management Support the management of affiliate programmes Build relationships with ambassadors and creators Track affiliate performance and commissions Coordinate promotional campaigns and partnerships Skills Required Skills Exceptional organisation and time management Advanced Excel Google Sheets skills Strong written and verbal English Excellent attention to detail Ability to manage multiple projects and deadlines Proactive reliable and able to work independently Confident using Microsoft Office and Google Workspace Comfortable learning new software and AI tools Professional communication and problemsolving skills Experience supporting executives or business operations Desirable Not Essential Shopify or ecommerce experience Longevity skincare beauty or wellness industry experience Social media and email marketing knowledge Canva and basic design skills Affiliate programme or influencer management experience