HR Generalist

Roles Responsibilities Job Purpose The position is responsible to overall manage and support the Recruitment Payroll Training Development PR Coordination File Management Fleet Management Group Insurance and General Core Administration activities of the HR department aligned with the organizational goals and strategies Duties and Responsibilities Track and timely coordinate with the PRO to apply and renew Trade Licenses and other govt permits as required for the smooth running of the business Also ensure compliance with local regulations Responsible to Identify training needs design and execute training programs Technical Certification update and maintain centralized regional training database and records in HCM System Also to do training gap analysis arrange for training evaluation effectiveness and training budget Coordinate with all departments organize and schedule internal external and Elearning training programs and maintain and keep the records Responsible for timely planning and implementing all the assigned HR initiatives of Veolia Group Also organize events and activities for employee engagement To maintain professional and technical knowledge through continuous learning by attending educational workshop training and elearning programs by reviewing professional publications and by benchmarking best practices Responsible and manage general administration including office camp and facility management verifying all PRO and Camp expense statements also managing HR petty cash Responsible to do timely filing of all assigned HR confidential company documents and effectively manage Employee Personnel File and its audit by all concerned authorities Responsible to track and timely coordinate with the PRO and the Camp Boss to apply and renew Visa Medical EID Labor Contract Visa Stamping Certificate Attestation as per UAE labor law and any other required government formalities for an employee to work in UAE Also ensure its timely communication with the employees Responsible and manage Group medical insurance life and disability and workmen of DXB and AUH renewals also initiated for new employee insurance registration renewal and cancellation including medical emergency claim To liaise for workmen compensation claims with coordination of HSE for required documents Manage to BC for PQ and PO for procurement purposes for all HR and camp Expense To manage and coordinate with fleet car rental companies for timely renewal and keeping record of it Prepare and update Job Descriptions Also prepare and regularly update Organograms To prepare the required monthly and or any other MIS KPI HSE report as assigned by your reporting manager Responsible for arranging air ticket exit employees new staff on boarding training and hotel booking for employees as required Effectively manage and ensure data accuracy in the HCM software and organize improvement initiatives Also regularly engage in HR data analysis Support and assists to apply and renew tenancy contracts and other agreements of offices yard and camps in Coordination with PRO s Support the departments to add activities to trade license issue permits and gate pass and represent the company in embassies and consulates if required Coordinate with PRO Manage support and ensure to do all the required documentations for labor or any other audits or inspections from any governments departments and authorities Coordinate with PRO Support employee separation exit clearance perform Exit Payroll and final settlement from the HCM system and communicate to the employees Also organize visa cancellation and arrange air ticket if applicable including employee exit Support and timely update of all HR policy and procedures as required Prepare support official letters including salary certificates memo s and circulars etc To work ethically and to report any violations and acts that may affect the health safety environment ethics and company reputation To Perform any other task as assigned from time to time by the company based on business requirement Desired Candidate Profile Job Specifications Education Preferably MBA HR or equivalent from an accredited University Professional Certification HRM SPHR CIPD or any similar HR certifications may add value Specialized knowledge UAE Labor Law and local rules and regulations Skills Strong communication skills organizational and leadership skills man management strong data analytical skills interviewing skills and selfstarter Computer Skills Computer literate Microsoft Word Excel email internet etc Other characteristics such as personal characteristics Should be a team player honest selfconfident disciplined highly organized and able to prioritize tasks Experience At least 3 years of relevant work experience in the HR department of a reputed company in UAE Working Conditions Needs to work more independently Standard hours of work Sometimes based on business requirements the employee maybe required to work for extended hours Physical Requirements Expected to dress professionally as per the company standards