Store Keeper

Roles Responsibilities Manage and maintain accurate inventory records for all food beverage kitchen consumables cleaning materials and operational supplies Monitor daily stock movements by accurately recording all goods received issued transferred and consumed through the inventory management system Establish maintain and regularly review minimum and maximum par stock levels to ensure uninterrupted kitchen operations Prepare daily weekly and monthly purchasing lists based on stock consumption production forecasts menu requirements and approved par levels Coordinate with the kitchen Manager to ensure all purchasing requests are accurate timely and aligned with operational requirements Ensure all purchased items comply with the villa s approved product specifications quality standards and preferred brands Maintain a comprehensive database of approved suppliers brands and product specifications for all kitchen ingredients and operational supplies Demonstrate strong knowledge of premium food ingredients specialty products and suitable brands required to support the villa s culinary standards Verify all deliveries against approved purchase orders ensuring correct quantities quality specifications and expiry dates before acceptance Report any shortages damaged goods quality concerns or supplier discrepancies immediately Process supplier invoices by verifying quantities and pricing uploading invoices into the inventory or ERP system and maintaining complete purchasing documentation Ensure all stock items are correctly labelled dated stored and rotated using the First In First Out FIFO method Monitor product shelf life and proactively manage slowmoving fastmoving and expiring items to minimize waste Maintain appropriate storage conditions for dry goods refrigerated products frozen items dairy products beverages and specialty ingredients Conduct scheduled daily weekly monthly and yearend inventory counts and reconcile physical stock with system records Investigate and report inventory discrepancies stock variances wastage damages and losses recommending corrective actions where necessary Assist the Head Chef in monitoring food costs by maintaining accurate inventory records and supporting costcontrol initiatives Maintain organized clean secure and hygienic storage areas in compliance with food safety hygiene and villa standards Ensure all storage areas are protected against unauthorized access theft damage and product contamination Prepare regular inventory consumption purchasing and stock variance reports for kitchen manager Maintain complete documentation of all stock transactions supplier records delivery notes invoices and inventory reports Support the implementation and continuous improvement of inventory control procedures stock management systems and procurement processes Work closely with the Head Chef Finance Department Purchasing Team and suppliers to ensure efficient procurement and inventory operations Perform any other duties assigned by the kitchen manager to support the efficient operation of the central kitchen Desired Candidate Profile Responsible for the effective management control and organization of all food beverage kitchen and operational inventory within the private villa s central kitchen The role ensures the availability of approved ingredients and supplies through accurate inventory management procurement coordination proper documentation invoice processing and stock control while maintaining the villa s quality standards minimizing waste and supporting uninterrupted kitchen operations