Educated Households is a higher-tier household staff agency, based in London, placing élite educated private staff with VIP & UHNW families in the Middle East and worldwide: .
A private employer is seeking a highly educated, organised, discreet & dependable Executive Assistant/Executive Secretary/Personal Assistant to provide direct business and personal support.
The employer is a Hedge Fund Manager who oversees multiple businesses and corporate entities across several jurisdictions, including the United Kingdom, the United Arab Emirates (UAE) and the British Virgin Islands (BVI).
This is not a company-wide administrative role. The successful candidate will report directly to and work exclusively for the employer, supporting the effective management of business obligations, corporate administration, travel, scheduling and selected personal matters.
Please, note that this position is a full-time remote position (working from home). UAE residency visa sponsorship may be available for a suitable candidate. The role requires working 5 days a week with some degree of flexibility.
Speaking Russian will be advantageous for the role.
The position is to start ASAP.
Requirements
Key Responsibilities
Business and Executive Support
- Manage the employer’s business and personal calendars.
- Schedule meetings, calls, appointments, and board meetings across multiple time zones.
- Coordinate calendars and administrative obligations across four companies.
- Maintain a central corporate compliance calendar covering:
1. Company licence renewals.
2. VAT filing deadlines.
3. Corporate and personal tax filing deadlines.
4. Accounting and audit deadlines.
5. Annual returns and statutory filings.
6. Board meetings and shareholder meetings.
7. Insurance renewals.
8. Banking and regulatory deadlines.
- Coordinate with accountants, tax advisers, lawyers, corporate service providers, banks and other external professionals.
- Track outstanding actions, documents, approvals and filing requirements.
- Prepare meeting agendas, organise supporting documents and record action points where required.
- Monitor important correspondence and ensure time-sensitive matters are escalated promptly.
- Assist with the administration of companies operating across the UK, UAE, BVI, and other jurisdictions.
- Maintain accurate and confidential business records, corporate documents & and filing systems.
Invoices, Expenses & Financial Administration
- Receive, organise and track invoices across multiple companies.
- Coordinate invoice approvals and payment schedules.
- Maintain expense records and supporting documentation.
- Prepare expense summaries and reports for the employer & external accountants.
- Monitor recurring payments, subscriptions, professional fees and company expenses.
- Liaise with bookkeepers and accountants to ensure financial records are complete and submitted on time.
- Assist with basic financial administration without taking responsibility for investment decisions or regulated financial activities.
Travel and Logistics
- Research, plan and book domestic & international travel.
- Arrange flights, accommodation, ground transportation, visas and travel documentation.
- Prepare clear travel itineraries and manage last-minute changes.
- Coordinate business and personal travel requirements across multiple countries.
- Track passport, visa, residency and other travel-document expiry dates.
- Manage bookings in a cost-conscious manner while maintaining the required standard of service and flexibility.
Personal Assistance
- Manage selected personal appointments, bookings, reminders and administrative matters.
- Assist with personal travel planning and related logistics.
- Coordinate private appointments, household services, deliveries and reservations where required.
- Support minor personal tasks that enable the employer to focus on executive, investment and business responsibilities.
- Maintain strict separation and confidentiality between personal and business matters.
- Handle ad-hoc requests with discretion, efficiency & sound judgment.
Candidate Profile
The successful candidate will be highly structured, proactive & comfortable supporting a demanding employer with multiple international responsibilities.
Essential Skills and Experience
- Previous experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.
- Degree-educated candidate.
- Strong calendar management and meeting coordination experience.
- Experience supporting a senior executive, entrepreneur, investor, family office principal or business owner.
- Excellent written and spoken English.
- Strong organisational and administrative skills.
- Ability to manage multiple priorities, deadlines, companies & jurisdictions simultaneously.
- High attention to detail and accuracy.
- Strong proficiency with email, cloud-based document systems, spreadsheets, calendars, videoconferencing platforms & standard office software.
- Experience handling invoices, expenses & basic financial administration.
- Ability to work independently in a fully remote environment.
- Flexibility to manage urgent matters and occasional requests outside standard working hours.
- Absolute discretion when handling confidential, financial, corporate & personal information.
Preferred Experience
- Experience working with hedge funds, investment firms, family offices, financial services businesses, or private investment professionals.
- Familiarity with corporate administration in the UK, UAE, or BVI.
- Experience coordinating with accountants, auditors, lawyers, company formation agents, and corporate service providers.
- Knowledge of VAT, tax, accounting, licence-renewal and statutory-filing calendars.
- Experience arranging complex international travel.
- Previous exposure to multi-jurisdictional corporate structures.
- Experience working directly for a sole principal or private employer.
Personal Attributes
- Discreet and trustworthy.
- Highly organised.
- Proactive and resourceful.
- Calm under pressure.
- Responsive and reliable.
- Professional in written and verbal communication.
- Capable of anticipating requirements.
- Comfortable working with limited supervision.
- Able to distinguish between urgent, important, and routine matters.
- Willing to take ownership of tasks through to completion.
Reporting Structure
- The role reports directly and exclusively to the employer.
- The Executive Assistant / Personal Assistant / Executive Secretary will not act as a general secretary or administrative assistant for the employer’s wider companies, employees, or external partners unless specifically instructed.
Working Arrangements
- Fully remote position, 5 days a week.
- Work will involve coordination across multiple countries and time zones.
- Working hours will be agreed based on the employer’s schedule and business requirements.
- Some flexibility outside standard working hours may be required.
- UAE residency visa sponsorship may be available for a suitable candidate.
- UK office, UAE office available for in-person work.
Confidentiality
The successful candidate will be required to sign a comprehensive confidentiality and non-disclosure agreement.
The role involves access to sensitive personal, financial, investment, legal and corporate information. Maintaining confidentiality, data security and professional discretion is a fundamental condition of employment.
Benefits
· Full-time remote position.
· Please, state your salary expectations whilst applying. Salary dependent on experience.
· Provisional working schedule: 5 days a week, with flexibility.
· No accommodation provided.
· UAE sponsorship offered by the employer to the right candidate.
This is an exceptional opportunity to make a meaningful impact on a busy stakeholder within a remote/working-from-home framework.
What's next?: if interested, please send your CV and cover letter to:
Please note that we aim to provide feedback to relevant Applicants, provided that Clients do so.
Only Candidates with a PROVEN banking, hedge fund, wealth management or family office background will be considered for this role.
Only Candidates fitting this brief will be contacted. Thank you for your understanding.
