Legal Secretary – In-House Legal Department (UAE Based)

Job Description

Black Pearl is supporting a prestigious investment organisation in the UAE in the search for a Senior Legal Secretary / Legal Assistant to join its in-house legal team.

This is an excellent opportunity for an experienced legal support professional who has worked within a corporate or in-house legal environment and is comfortable supporting senior legal professionals in a fast-paced, confidential and highly professional organisation.

The successful candidate will provide high-level administrative and legal support while working closely with the wider legal team and internal stakeholders.

Key Responsibilities

Provide comprehensive secretarial and administrative support to senior members of the in-house legal team.

Manage complex calendars, meetings, appointments and correspondence.

Coordinate internal and external meetings, including with senior stakeholders and external legal advisers.

Prepare, format and maintain legal documents, forms, correspondence, reports and presentations.

Maintain accurate and well-organised legal files, records and documentation.

Assist with KYC processes, legal forms and related documentation.

Support the legal team with legal systems, databases and document management platforms.

Maintain legal trackers, records, deadlines and action lists.

Coordinate documentation and information between the legal team, internal departments and external parties.

Assist with legal onboarding, documentation and administrative processes.

Handle confidential and sensitive information with a high level of discretion.

Support the team with reporting, document preparation and general legal administration.

Assist with travel arrangements, meetings and other administrative requirements where required.

Work effectively with technology and digital tools to improve legal and administrative processes.

Support the adoption and use of AI-enabled and technology-driven tools within the legal function.

Requirements

The ideal candidate will have:

10+ years of relevant experience in Legal Secretarial, Legal Assistant, Legal PA or similar legal support roles.

Strong preference for candidates with extensive in-house legal experience.

Candidates should ideally be currently based in the UAE or wider GCC/region.

Experience supporting senior legal professionals and/or an in-house legal team.

Practical exposure to KYC, legal forms, legal documentation and legal systems.

Strong document management, organisation and administrative skills.

Excellent written and spoken English.

Strong attention to detail and the ability to manage confidential information.

Ability to manage multiple priorities and work with senior stakeholders.

Strong Microsoft Office skills, particularly Word, Outlook, Excel and PowerPoint.

Comfortable working with legal technology, legal databases, document management systems and digital tools.

Exposure to AI tools or technology-driven solutions within a legal or corporate environment would be highly advantageous.

Experience within investment management, financial services, banking, private equity, sovereign wealth funds or other sophisticated corporate environments would be an advantage.

Technology & Legal Systems

A strong interest and confidence in technology is important for this position.

Candidates should be comfortable using modern legal and business systems, including legal databases, document management platforms, electronic filing systems and other digital tools.

Experience using AI tools, automation or other technology-driven solutions to support legal work or administrative processes will be considered highly relevant.

We are looking for someone who is:

Highly organised and detail-oriented

Technologically confident

Comfortable working with legal systems and digital tools

Experienced in an in-house legal environment

Discreet and trustworthy when handling confidential information

Able to work independently while supporting a wider legal team

Comfortable working with senior stakeholders

Proactive, adaptable and solutions-oriented

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Disclaimer: Please note that Black Pearl will never ask any of its candidates for any payment in exchange for our service in helping candidates find a job. Our service is free to our candidates and the recruitment fee is paid by our clients. If you receive any emails, SMS, or calls requesting you to pay from someone claiming to be an employee of Black Pearl before they can process your application, please report and write an email to info@blackpearlconsult.com or contact our office at +9712 6225503.

Requirements
Requirements To be considered for this position, you should have: A minimum of 10 years of relevant Legal PA / Legal Secretary / Legal Executive Assistant experience. Strong experience supporting senior legal professionals, Partners, General Counsel, Senior Legal Counsel or a comparable legal leadership team. Experience working within a sophisticated corporate, legal, financial services or professional services environment. Excellent written and verbal English communication skills. Native-level or near-native English proficiency is strongly preferred. Exceptional organisational and time-management skills. Strong attention to detail and accuracy. Excellent diary, calendar and meeting management skills. Strong document preparation and Microsoft Office skills, particularly Word, Outlook, Excel and PowerPoint. Ability to manage confidential information with discretion and professionalism. Ability to work independently while also collaborating effectively with a wider team. Ability to work under pressure and manage multiple competing priorities. A proactive, service-oriented and solutions-focused approach. Excellent interpersonal and stakeholder management skills. Previous UAE or GCC experience is advantageous.