Purchasing & Order Coordinator

Job Description

• Follow up on purchase orders for three brands (Lollipop, MYWALIT, Nectar) across three channels: the
  supplier (to confirm and progress the order), the warehouse (to confirm receiving and close the order in
  ERPLY, then in Zoho Inventory), and Finance (to request payment / cheques and follow up until settled).
  • Enter purchase orders in ERPLY.
  • Create bills and record goods receiving in Zoho Inventory.
  • Follow up with suppliers on stock availability for upcoming and repeat orders.
  • Place monthly supply orders for the warehouse and office, and obtain approval through Zoho Expenses.
  • Submit expense claims and vendor expenses in the system.
  • Register new items in both ERPLY and Zoho Inventory (pricing, units, brand, barcode).
  

Requirements

• Bachelor’s degree or Diploma in Business Administration, Supply Chain Management, Accounting, or a
  related field. Candidates with strong hands-on experience and no degree may still be considered.
  
• 1–4 years of experience in purchasing, procurement, or supply chain / order coordination.
  
• Preferred Industry / Relevant Experience
  

Retail, FMCG, distribution, or trading company background preferred. Experience coordinating across

multiple brands or product lines, and working with both a POS/retail system and an accounting/inventory

system, is a strong advantage. UAE market experience preferred

Specific Skills or Certifications Required
• Working knowledge of ERPLY (or a comparable retail/POS management system).

• Working knowledge of Zoho Inventory and Zoho Expenses (or comparable cloud accounting/inventory

software).

• Intermediate Excel skills (tracking orders, price lists, monthly supply requests).

• Strong follow-up and coordination skills — this role deals daily with suppliers, the warehouse team, and

Finance, and must keep all three moving in parallel.

• High attention to detail, particularly for pricing, units, and stock quantities when closing orders and

registering items.

Benefits

Employment Visa

Health Insurance
Annual Leave as per UAE Labor Law

Increment after Probation based on Performance

Requirements
Bachelor’s degree or Diploma in Business Administration, Supply Chain Management, Accounting, or a related field. Candidates with strong hands-on experience and no degree may still be considered. 1–4 years of experience in purchasing, procurement, or supply chain / order coordination. Preferred Industry / Relevant Experience Retail, FMCG, distribution, or trading company background preferred. Experience coordinating across multiple brands or product lines, and working with both a POS/retail system and an accounting/inventory system, is a strong advantage. UAE market experience preferred Specific Skills or Certifications Required • Working knowledge of ERPLY (or a comparable retail/POS management system). • Working knowledge of Zoho Inventory and Zoho Expenses (or comparable cloud accounting/inventory software). • Intermediate Excel skills (tracking orders, price lists, monthly supply requests). • Strong follow-up and coordination skills — this role deals daily with suppliers, the warehouse team, and Finance, and must keep all three moving in parallel. • High attention to detail, particularly for pricing, units, and stock quantities when closing orders and registering items.