Executive Assistant

Roles Responsibilities About the Role You ll be working directly with a highperforming solopreneur who operates across multiple domains digital media investing wellness and real estate while maintaining a grounded mindful lifestyle This is not a narrow desk job You ll manage moving parts across business travel and personal life The pace can be fast the variety high and the learning curve steep Your north star save time reduce friction and keep systems running smoothly Key Responsibilities 1 Operations Coordination Manage the founder s calendar inbox and daily priorities ensuring clarity and flow across meetings and projects Coordinate with vendors consultants coaches and trainers finance SEO gym yoga etc Handle bills invoices and expense tracking maintaining accurate financial logs Maintain internal systems Google Workspace Notion Slack ChatGPT etc to ensure all workflows stay in sync 2 Project Travel Management Oversee project timelines priorities and deliverables across digital businesses real estate ventures and wellness projects Manage flight bookings conference registrations and visas for global travel Plan and Book hotels restaurants and experiences with attention to aesthetics energy and purpose of each trip 3 Lifestyle Family Support Coordinate schedules for the founder s family and home logistics Book appointments doctors therapists spa hair wellness treatments Handle purchases order tracking and returns with accountability and simplicity Maintain lists of past family activities preferences and what worked well 4 Communication Research Draft and manage emails reports SOPs and affiliate communications with strong written English Conduct light research and synthesis from investment data to travel options to affiliate trends Manage relationships via CRM tools DEX Notion maintaining contact notes and lowkey outreach reminders 5 Systems Automation Support process design templates and SOP documentation for recurring workflows Use AI and automation tools ChatGPT Zapier Notion AI to simplify repetitive work Track progress and build dashboards for recurring activities finance wellness real estate Who You Are Organized operator You find joy in turning chaos into flow Techcomfortable You navigate tools like Notion Google Workspace and AI apps with ease Discreet and grounded You handle sensitive personal and business information with quiet confidence Emotionally intelligent You can sync with different moods and contexts business family and mindfulness alike Curious learner You re proactive adaptable and excited by growth and variety Good communicator You write with clarity and warmth and speak with professionalism and tact Preferred Background 3 6 years of experience as an EA Project Coordinator or Operations Assistant Exposure to startup creative or digital business environments Experience managing multicontext work professional personal Strong written English and comfort with remote collaboration tools Growth Path This role can evolve into Operations Partner for the right person someone who not only executes but begins to think in systems anticipate needs and codesign better workflows Desired Candidate Profile Good Communication Skills Strong Experience in SOP Experience in multitasking