Logistics, Shipping & Fleet Coordinator

Job Description

• Contact shipping/freight companies to obtain quotations and book shipments; submit the shipping cost as

a bill in the system once confirmed.

• Contact the insurance company to arrange shipment insurance and create the corresponding insurance

bills.

• Handle and follow up on near-expiry items across locations, coordinating pull-out and rotation with the

warehouse and retail team.

• Submit fuel expenses (ADNOC) for all company vehicles.

• Coordinate pest control service for all shop locations, the warehouse, and the office.

• New responsibility for this role: check the condition of company vehicles and monitor their service

schedule, flagging any vehicle due for maintenance or repair

Requirements

Required Educational Qualification

Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related

field.

2–4 years of experience in freight/shipping coordination, logistics operations, or a similar multi-responsibility

operations/admin role.

Retail, FMCG, or trading company experience with regular import shipments (sea and/or air freight) is

preferred. Prior exposure to fleet or facilities coordination (vehicle servicing, fuel cards, or vendor-managed

services like pest control) is a strong advantage. UAE market experience preferred, including familiarity with

local freight forwarders and insurance providers.

Specific Skills or Certifications Required

• Experience requesting freight quotations and booking shipments (sea and air), and basic familiarity with

shipping terms (e.g. CPT, FOB).

• Working knowledge of Zoho Inventory / Zoho Expenses for creating bills (shipping, insurance, fuel) — or

comparable accounting software.

• Valid UAE driving license — required for vehicle checks and coordinating with service centers.

• Organized enough to track multiple recurring obligations in parallel: shipments in transit, insurance

policies, near-expiry stock, fuel cards, pest control visits, and vehicle service due dates.

• Freight forwarding or logistics certification is a plus but not required

Benefits

Employment Visa

Health Insurance

Annual Leave as per UAE Labor Law

Increment after probation based on Performance

Salary per month: AED 2350.00

Requirements
Bachelor’s degree or Diploma in Business Administration, Supply Chain Management, Accounting, or a related field. Candidates with strong hands-on experience and no degree may still be considered. 1–4 years of experience in purchasing, procurement, or supply chain / order coordination. Preferred Industry / Relevant Experience Retail, FMCG, distribution, or trading company background preferred. Experience coordinating across multiple brands or product lines, and working with both a POS/retail system and an accounting/inventory system, is a strong advantage. UAE market experience preferred Specific Skills or Certifications Required • Working knowledge of ERPLY (or a comparable retail/POS management system). • Working knowledge of Zoho Inventory and Zoho Expenses (or comparable cloud accounting/inventory software). • Intermediate Excel skills (tracking orders, price lists, monthly supply requests). • Strong follow-up and coordination skills — this role deals daily with suppliers, the warehouse team, and Finance, and must keep all three moving in parallel. • High attention to detail, particularly for pricing, units, and stock quantities when closing orders and registering items.