Field Contractor Administrator (Steel Industry)

Professional Experience (Must Have)

5 years' Experience In steel industry into Contractor Resource Management

Minimum Qualifications

Diploma/Bachelor's

Key Responsibilities

1. Contractor Administration

• Manage day-to-day administrative activities related to contractors working within the steel plant.
• Maintain accurate records of all contractors, subcontractors and deployed manpower.
• Coordinate contractor mobilization, deployment and demobilization.
• Ensure contractor personnel are assigned to the approved work areas and activities.
• Maintain contractor-wise manpower and deployment records.

2. Contractor Documentation

• Verify and maintain contractor documentation, including:
  • Company/contractor details
  • Employee records
  • ID/pass details
  • Training records
  • Medical fitness records
  • Insurance documents
  • Work permits
  • Competency/certification records
  • Other required statutory documents
• Ensure documents are complete and valid before manpower deployment.
• Follow up with contractors for missing or expired documents.

3. Access & Site Coordination

• Coordinate with Security for contractor access cards and gate entry requirements.
• Coordinate with HSE for safety induction, training and site authorization.
• Ensure contractor employees complete mandatory induction and required training before starting work.
• Maintain records of authorized contractor personnel.

4. Attendance & Manpower Tracking

• Monitor daily contractor attendance and manpower deployment.
• Reconcile contractor attendance with actual manpower available at the worksite.
• Prepare daily/weekly/monthly manpower reports.
• Track absenteeism, replacements and additional manpower requirements.
• Coordinate with contractor supervisors regarding manpower shortages.

5. Work Permit & Operational Coordination

• Coordinate with Operations, Maintenance and HSE teams regarding contractor activities.
• Ensure contractors follow approved work schedules and assigned work areas.
• Assist in coordinating work permits and other site requirements.
• Monitor contractor activities and escalate unauthorized work or deviations to the responsible supervisor.

6. Contractor Compliance

• Ensure contractors comply with company policies, site procedures and applicable safety requirements.
• Coordinate with HSE regarding contractor safety compliance.
• Follow up on expired licenses, certifications, medicals, training and other mandatory requirements.
• Maintain contractor compliance trackers and highlight gaps to management.

7. Shutdown / Maintenance Support

• Support contractor administration during plant shutdowns, maintenance campaigns and major projects.
• Coordinate large-scale contractor mobilization and manpower deployment.
• Maintain daily manpower and activity records during shutdown activities.
• Coordinate with Maintenance, Operations, HSE and Security teams to ensure smooth contractor movement and deployment.

8. Contractor Performance & Reporting

• Maintain contractor performance records.
• Track manpower deployment, attendance, compliance and work-related issues.
• Prepare daily, weekly and monthly contractor reports.
• Highlight manpower shortages, documentation gaps, safety concerns and operational issues.
• Escalate repeated contractor non-compliance to the concerned supervisor/manager.