Procurement & Warehouse Officer

About HYF Medical Center HYF Medical Center is an international healthcare provider located in Dubai, United Arab Emirates. We specialize in:Longevity Medicine Precision Health Management Functional Medicine Regenerative Medicine Dermatology & Aesthetic Medicine Men's Health Women's Health Our mission is to help our members Live Longer, Live Better through personalized, science-based healthcare and preventive medicine. Procurement & Warehouse Officer Company: HYF Medical Center Department: Administration / Procurement & Warehouse Location: Jumeirah 1, Dubai, UAE Employment Type: Full-time Number of Positions: 1 Salary: AED 5,000–6,000 per month, depending on experience and qualifications About HYF Medical Center HYF Medical Center is an international medical center located in Jumeirah 1, Dubai, providing premium healthcare services to local, international and VIP patients. We are looking for a responsible, organized and detail-oriented Procurement & Warehouse Officer to manage the procurement of medical supplies, consumables, office supplies and other operational items, as well as daily warehouse and inventory activities. The successful candidate will be responsible for ensuring that required supplies are purchased on time, received correctly, stored properly and maintained at appropriate stock levels. Key Responsibilities 1. Procurement & Purchasing Manage daily purchasing activities for medical supplies, consumables, medicines, office supplies and general operational items, as assigned. Obtain quotations from suppliers and compare prices, quality, delivery time and payment terms. Prepare purchase requests, purchase orders and related procurement documents. Coordinate with suppliers regarding prices, availability, delivery schedules and payment terms. Ensure purchases are made according to company requirements and approved budgets. Maintain accurate procurement records and supplier documentation. Identify reliable suppliers and develop long-term supplier relationships. 2. Supplier Management Communicate and negotiate with suppliers regarding prices, delivery terms and product availability. Monitor supplier performance and delivery schedules. Follow up on delayed or incomplete deliveries. Resolve issues related to incorrect, damaged or missing items. Maintain an updated supplier database and contact list. Assist management in evaluating and selecting suppliers. 3. Receiving & Warehouse Management Receive and inspect incoming goods against purchase orders and delivery notes. Check quantities, specifications, packaging and product condition upon delivery. Ensure all received items are properly recorded and stored. Organize the warehouse and maintain a clean, safe and efficient storage environment. Ensure products are stored according to appropriate storage requirements. Maintain proper labeling and organization of inventory. 4. Inventory Management Monitor stock levels of medical supplies, consumables, office supplies and other materials. Maintain accurate inventory records. Conduct regular stock counts and physical inventory checks. Identify low-stock, overstock, expired or slow-moving items. Prepare regular inventory reports for management. Ensure timely replenishment of essential items to avoid stock shortages. Investigate and report inventory discrepancies. 5. Medical Supplies & Consumables Monitor the inventory of medical consumables and operational supplies. Ensure critical medical supplies are always available when required. Monitor expiry dates and implement appropriate stock rotation procedures. Follow FEFO (First Expired, First Out) principles where applicable. Separate expired, damaged or unusable items and report them to the relevant supervisor. Maintain proper documentation for medical supplies and consumables. 6. Stock Issuance & Internal Distribution Issue supplies to departments based on approved requests. Record all stock movements accurately. Maintain proper documentation for goods received, issued, transferred or returned. Coordinate with clinical, nursing, reception, administration and other departments regarding supply requirements. Monitor department-level consumption and identify unusual usage or shortages. 7. Cost Control Compare supplier quotations and identify cost-saving opportunities. Monitor procurement costs and purchasing budgets. Avoid unnecessary purchases and excessive inventory. Assist management in negotiating better prices and payment terms. Prepare procurement and inventory cost reports when required. 8. Documentation & Reporting Maintain accurate procurement, purchase order, delivery and inventory records. Ensure all procurement transactions are properly documented and approved. Prepare regular purchasing and inventory reports. Maintain supplier invoices, delivery notes and supporting documents. Coordinate with the Finance Department regarding supplier invoices and payments. Assist with audits and internal inventory checks when required. Qualifications Bachelor's degree or diploma in Procurement, Supply Chain Management, Business Administration, Logistics or a related field. 2–4 years of relevant experience in procurement, purchasing, warehouse or inventory management. Experience in a medical center, hospital, clinic or healthcare organization is highly preferred. Experience purchasing medical supplies and healthcare consumables is an advantage. Knowledge of inventory management and warehouse procedures. Good negotiation and supplier management skills. Experience with procurement or inventory management software is preferred. Familiarity with ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics or similar systems is an advantage. Good knowledge of Microsoft Excel. Previous UAE work experience is preferred. Key Skills Procurement & Purchasing.Supplier Management.Medical Supplies Procurement.Warehouse Management.Inventory Management.Stock Control.Purchase Orders.Goods Receiving.Stock Reconciliation.Stock Counting.Supplier Negotiation.Cost Control.Inventory Reporting.FEFO / Stock Rotation.ERP & Inventory Software.Microsoft Excel.Documentation & Record Keeping Language Requirements English – Good / Mandatory Chinese – Highly Preferred Arabic, Russian– Advantage Personal Attributes Responsible and highly organized. Strong attention to detail. Honest and trustworthy. Good communication and negotiation skills. Strong problem-solving ability. Able to work independently and as part of a team. Good time-management skills. Proactive and reliable. Able to work in a fast-paced healthcare environment. High level of integrity and confidentiality. Professional attitude and strong teamwork skills. What We Offer AED 5,000–6,000 per month, depending on experience and qualifications.Performance-based incentives where applicable.Employment visa.Medical insurance.Paid annual leave.Professional and multicultural working environment.Stable employment with an international medical center. Professional training and development opportunities. Career growth opportunities. How to Apply Please send your CV to: Email: medicalcenter@hyfuae.com Phone / WhatsApp: +971 55 851 2092 Subject: Procurement & Warehouse Officer – Dubai